Executive Administrative Assistant

Executive Administrative Assistant

Youth Home, Inc./Behavioral Health Services of Arkansas - Little Rock, AR

Position Type Full Time Job Shift M-F - Days Education Level Bachelor's Category Admin - Clerical

Job Details

General Summary:

This position works under the direction of the Chief Human Resources Officer. Provides administrative support for a variety of functions within the Human Resources department and the Executive Team. This is a safety sensitive position when around patients.

Duties & Responsibilities:

• Opens and closes central office M-F.
• Greets callers professionally and refers calls appropriately.
• Maintains the allowance check out sheets and processes paperwork and monies as required including giving regular deposits to accounting department.
• Serves as a primary point of contact for administrative operations and assists with process improvement initiatives.
• Serves as the primary technical liaison and super-user for high-volume office hardware and administrative technology.
• Conducts research, gathers and analyzes data, develops reports, utilizes dashboards, and provides executive summaries and recommendations to support organizational decision-making, strategic planning, and special projects.
• Provides administrative and project support to the Executive Team and other departments as assigned.
• Prepares executive summaries, board materials, presentations, and briefing documents.
• Maintains reporting systems (visitor logs) tracks organizational metrics, prepares recurring operational and performance reports, and ensures timely distribution to leadership and stakeholders.
• Assists with reconciliation, tracking, and reporting of designated administrative expenditures.

Qualifications

Knowledge, Skills & Abilities:

• Strong written and verbal skills; ability to read, analyze and interpret professional journals, technical procedures and government regulations.
• Ability to effectively present information and respond to questions from managers, patients, licensed associates and the general public.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Basic understanding of calculation of figures.
• Ability to perform data entry, typing, and word processing.

Education and/or Experience:

Bachelor's degree in Business Administration, Healthcare Administration, Communications, Human Resources, or related field preferred. High School diploma or equivalent required. Minimum 2-3 years of progressively responsible administrative, executive support. project coordination, or operations experience preferred. Must be detail oriented and possess good organizational skills. Must have knowledge of business English, spelling, punctuation and effective composition. Typing 50-60 WPM or more is preferred. Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and reporting tools. Ability to manage multiple priorities while maintaining confidentiality and professionalism.

Physical Demands and Work Environment

Team members are required to sit, stand, talk, see, walk and reach with hands and arms. Must maintain a current tuberculosis skin test. While performing the duties of this job, the team member is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Compassion | Dedication | Professionalism | Teamwork | Trust

Exceptional Benefits! May include but are not limited to:

12 paid holidays Paid time off (PTO) Medical, Dental, Vision plans Flexible spending account deduction for medical/dependent care expenses Life and long-term disability insurance Employee Assistance Program (EAP) Retirement plan and planning (403(b) Voluntary insurances Free, convenient parking Free meals on campus College Savings Section 529 option Free CEUs and other training offered

OUR MISSION

The Mission of Youth Home, Inc. is to equip and empower youth, adults, and families to become healthier and contributing members of the community by providing compassionate emotional and behavioral health care.

OUR HISTORY

Founded in 1966, Youth Home, Inc., located in Little Rock, Arkansas, is a private non-profit mental health provider. In the mid-1980's, Youth Home's program developed into a medical model directed by child and adolescent psychiatrists. Our continuum of care includes adolescent intensive residential and qualified residential treatment, specialty tracks, and school-based services, as well as outpatient services for individuals of all ages. Youth Home, Inc. is accredited by The Joint Commission, the nation's oldest and largest accrediting body for healthcare providers. Youth Home addresses a need in the State of Arkansas for quality healthcare for individuals and families.

OUR VALUES

Compassion Care and concern at the heart of all we do.

Trust - Relationships mean everything.

Dedication - Committed with our whole heart.

Professionalism - Everything with excellence and integrity.

Teamwork - One team, one heart, one mission.