Western Office Administrative Specialist - HisRes60083648

Agency Dept of Natural and Cultural Resources Division Historical Resources Job Classification Title Administrative Specialist I (S) Position Number 60083648 Grade NC08 About Us The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people's lives through education and stewardship of North Carolina's natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit Description of Work This position provides administrative, technical and program support services to the regional supervisor and other DNCR staff assigned to the Western Office. Services provided include but are not limited to: communication, budget tracking, purchasing and accounting, records management, coordinating and maintaining facility service and maintenance contracts and assisting in the development of programs, policies and procedures. This position serves on the emergency call list for the Western Office and must be available for after-hours building callback. Key Responsibilities include but are not limited to: Correspond with staff, visitors and vendors through written and verbal communication to support office and program operations. Provide office and program support including answering the phone, greeting visitors, distributing mail, records management and ordering and tracking supplies and other expenditures. Operate and support use of office equipment Manage vendor service agreements Assist with Western Region History Day Contest Perform light housekeeping and facility management tasks Knowledge Skills and Abilities/Management Preferences Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above. To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred: Experience interfacing with a procurement system Working knowledge of public history programs Ability to manage multiple projects and priorities Position/Physical Requirements Must be available to work the schedule of Monday - Friday 8:00am - 5:00pm, and must be available for emergency callback to the building after business hours and on weekends and holidays. This position is located at: This position is located at: 176 Riceville Rd. Asheville, NC 28805 Minimum Education and Experience If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma AND two years of related administrative experience; OR equivalent combination of education and experience. Section/Unit Description The Western Office was established by house bill 1367, enacted into law as Chapter 1258 of the 1977 Session Laws. The Bill established a Western North Carolina office of the Division of Archives and History in Asheville to provide technical and consultation services in archaeology, historic preservation, and archives and museum management to the western region of the state. The Western Office has the mission to identify, collect, preserve and enhance the region's historic and cultural resources so residents and visitors alike may better understand its rich history. Staff at the Western Office work with local governments, state and federal agencies, nonprofit and religious organizations, businesses, universities and colleges, private citizens throughout the region from existing programs found in the Office of Archives and History and Office of Arts and Libraries. Division Description The Division of Historical Resources within the Office of Archives and History is home to four programs Recruitment Range Recruitment Range: $39,244.00 - $44,000.00 #J-18808-Ljbffr nc