Philanthropy Services Coordinator

Overview Join the Center for Philanthropy as a Philanthropy Services Coordinator, where your work ensures every donor experience is handled with precision, care, and purpose. In this highly visible and mission‑critical role, you'll serve as a cornerstone of philanthropy operations—connecting donors, data, and impact. This is an opportunity for someone who thrives in a fast‑paced, detail‑driven environment and takes pride in delivering excellence behind the scenes. If you enjoy building systems, solving problems, and ensuring every gift is stewarded accurately and meaningfully, this role is for you. Qualifications Education: Bachelor's degree preferred or related experience. Work Experience: 3 years of related experience. Responsibilities Own the Gift Lifecycle Lead the end‑to‑end processing and acknowledgment of all philanthropic gifts, ensuring accuracy, timeliness, and compliance. Enter and validate donor and gift data in Raiser's Edge, maintaining the highest level of data integrity. Generate tax receipts and tailored acknowledgment letters aligned with donor intent and gift type. Determine appropriate funds, appeals, and coding by synthesizing information from multiple sources. Drive Financial Accuracy & Accountability Prepare and deliver monthly financial and gift reports (deposit reports, pledge reports, credit/debit summaries) in partnership with Accounting. Maintain and organize all gift documentation and audit‑ready records (batch reports, donor correspondence, remittance forms). Support Campaigns, Events & Giving Programs Track and manage event sponsorships and payments, partnering closely with Manager of Events and Corporate Development to ensure timely and accurate processing. Oversee the memorial giving program, including communication with families and reporting on tribute gifts. Strengthen Data & Systems Maintain the integrity of the donor database by: Creating and updating records. Identifying and resolving duplicates. Capturing relationship data to enhance stewardship strategies. Upload and maintain key documentation (e.g., pledge forms, fund agreements) within donor records. Conduct targeted research to fill gaps in donor and prospect information. Enhance Donor Stewardship Partner with frontline team members to clarify donor intent and support exceptional donor experiences. Monitor daily hospital census reports to identify admitted donors and prospects, sharing insights with the team to enhance timely engagement. Advance Operational Excellence Maintain and enhance gift processing procedures and documentation. Protect donor privacy and organizational integrity by ensuring strict confidentiality and data security. Continuously look for opportunities to improve processes, accuracy, and efficiency. What You Bring Exceptional attention to detail and a commitment to accuracy. Strong organizational skills and the ability to manage multiple priorities and deadlines. Sound judgment, professionalism, and discretion with sensitive information. Ability to work independently while collaborating effectively across teams. Experience with donor databases (Raiser's Edge preferred) or similar CRM systems. Compensation and Benefits The compensation range for this position is $21.55 per hour - $35.99 per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, location, training, licenses, shifts worked and compensation model. Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits. Equal Opportunity Statement Carle Health is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. For more information: View email address on click.appcast.io. #J-18808-Ljbffr