Corporate Administration Specialist (all genders)

About Us Lucanet is the CFO Solution Platform built for modern finance & tax teams, offering an integrated suite of solutions to simplify and automate their most critical finance processes. More than 6,000 companies around the world rely on our easy‑to‑use, out‑of‑the‑box SaaS platform - from consolidation and financial planning to tax compliance and reporting, ESG reporting, banking and cash management, and more. PE‑backed and growing our footprint across global markets. The Role We are looking for a detail‑oriented and hands‑on Legal Operations Specialist to support our Legal function and ensure smooth day‑to‑day operations. In this role, you will work closely with our Director Legal and the wider Legal team to ensure well‑organized and reliable legal operations. You will play a key role in keeping legal workflows running efficiently, with a particular focus on corporate housekeeping, notary‑related work, legal documentation, and ticket handling. This position is ideal for someone who enjoys structure, accuracy, and execution in a fast‑paced international SaaS environment. You will help ensure that legal requests are handled in a timely and structured way, while also supporting core legal administrative topics such as entity documentation, registrations, commercial register updates, and the preparation of standard legal materials. A strong understanding of German legal fundamentals, especially in the area of commercial and civil law, will be important for success in this role. What you’ll do Manage and process legal requests and tickets, ensuring timely, accurate, and structured handling of incoming queries. Maintain and update corporate records and legal documentation, including entity‑related data, filings, and internal records. Support corporate housekeeping activities across our legal entities, including the preparation and coordination of documentation for registrations, amendments, and corporate changes. Assist with notary‑related work and related documentation processes. Prepare information and supporting documents for commercial register updates and similar formal legal processes. Support the drafting, preparation, review, and adaptation of customer contracts, NDAs, and commercial agreements based on templates and established guidelines. Prepare and maintain standard legal documents, templates, and supporting materials. Handle contract administration, including tracking, filing, documentation, and follow‑ups. Ensure that all legal documentation and legal processes are complete, accurate, and properly maintained. Support the Legal team in day‑to‑day operational and administrative tasks, helping to ensure smooth execution across ongoing legal topics. What you bring to the table Legal background, e.g. Bachelor of Law, Paralegal qualification, or comparable training such as Legal and Notarial Assistant / Notarial Assistant (German equivalents: Rechtsanwalts‑ und Notarfachangestellte / Notarfachangestellte). Professional experience in a legal, notarial, or legal operations environment. Strong interest in corporate housekeeping, notary‑related work, and operational legal support. Solid knowledge of German legal fundamentals, especially in German commercial and civil law. Good understanding of legal documentation, structured legal workflows, and formal legal processes. Ability to work accurately and confidently on both German and international legal‑related topics, especially in the context of legal requests and ticket handling. Highly structured, detail‑oriented, and reliable working style. Hands‑on mentality with a strong focus on execution and getting things done. Comfortable working in a dynamic, international environment. Fluent German is mandatory; strong English skills are also required for working in an international context. To be considered for this role, candidates must have the legal right to work in the country of employment. Perks at work LucaFlex – We acknowledge that every individual has different working styles and preferences. Our flexible working model allows you to plan your working hours and location according to your needs and professional responsibilities. Work from Abroad – Sometimes a change of scenery can boost creativity and productivity, you can work up to 90 workdays outside your home country with the support from our partner Workflex. Sabbatical – Take the time you need for personal pursuits, family time, travel, or any other activities that suit you with our sabbatical options. Team Spirit – We value teamwork and celebrate our achievements. That’s why we take many opportunities to get together, learn together, and cherish our successes together. Learning & Development – We encourage you to shape your own development with the support of dedicated time, resources, and budget provided by us. Lucanet Engage – Our feedback process is designed to support your personal and professional development in a targeted manner through regular dialogue. Lucanet Do Good – As a company we want to give back and support you in taking the time to do some good, individually or as a team, with paid volunteer time. Health & Wellbeing – Your overall wellbeing is important to us, which is why we offer tailored health and wellbeing programs, including company‑wide initiatives, subsidies for sports activities, mental health support, and counseling through our external partners. Generous leave policy – We encourage you to take time off to relax, travel, and recharge. Compensation & Company Pension Plan – We are committed to equal pay and supporting you for your future by offering a company pension plan and/or pension allowances. Discounts – Enjoy a whole bunch of discounts from our external corporate benefits partner. Inclusion and Equal Opportunity Everybody’s different here and we like it that way. At Lucanet, we embrace the unique qualities of every person. We are dedicated to creating an inclusive workplace where all employees can thrive and feel valued. Regardless of your gender identity, sexual orientation, personal expression, racial identity, ethnicity, religious belief, or disability statuses, you are welcome at Lucanet just as you are. Our recruitment process is solely based on qualifications, merit, and organizational needs, ensuring fairness and equal opportunities for all candidates. We recognize that every person brings a unique blend of skills and experiences. If you believe you will excel in this role, we want to hear from you – even if you do not check every box on the list. We only want to know why you are great for this role, so please avoid including your picture, age, and marital status in your CV. #J-18808-Ljbffr Lucanet