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Finance & Accounting Manager

HR Pipeline, LLC

Mundelein, IL

Job Description

For our Scranton based client, the Finance & Accounting Manager plays a critical role in supporting the company’s growth and operational excellence. Reporting directly to the COO, this individual will oversee accounting processes, contract administration, KPI reporting, and cross-departmental business operations. The ideal candidate thrives in a dynamic, fast-paced environment and enjoys balancing structure, data, and people.

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Key Responsibilities

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Accounting & Financial Operations

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● Manage day-to-day accounting functions including bank account management, payroll, invoicing, accounts payable/receivable, financial reporting and expense tracking.

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● Assist with budget preparation, cash flow tracking, and variance analysis.

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● Support the COO with financial forecasting.

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Contract Management

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● Maintain and organize all customer, vendor, and partner contracts within the company’s contract management system.

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● Track renewals, expirations, and compliance requirements.

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● Coordinate with legal counsel to ensure all contracts meet organizational requirements.

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● Complete customer’s vendor onboarding process to meet customer’s compliance requirements.

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● Support the proposal and procurement process, including RFP/RFQ documentation and submission tracking.

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KPI Reporting & Data Management

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● Develop and maintain dashboards to monitor operational and performance KPIs across finance, sales, engineering, member engagement and customer success.

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● Consolidate data from multiple departments for monthly, quarterly and board reporting.

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● Present findings and recommendations to the COO to drive informed decision-making.

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General Business Management

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● Support internal process improvements across finance, sales and operations.

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● Coordinate new employee onboarding, and vendor onboarding.

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● Tax

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● Maintain internal policy documentation.

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● Assist with special projects and strategic initiatives led by the COO.

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Qualifications

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● Bachelor’s degree in Business Administration, Accounting, Finance, or related field (MBA or CPA preferred).

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● 10+ years of progressive experience in business operations, accounting and contract management — ideally within SaaS, B2G or public-sector-focused environments.

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● Strong understanding of financial statements, GAAP principles, and KPI reporting.

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● Expert level knowledge with Salesforce, QuickBooks, MS Excel, MS Word, MS PowerPoint, Google Workspace.

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● Exceptional organizational skills with a high attention to detail.

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● Strong analytical and written communication skills; comfortable presenting data to leadership.

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● Ability to work independently in a fast-paced, mission-driven environment.

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Vacancy posted 3 days ago
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