Construction & Restoration Administrator

Description

Looking for a standout Office Administrator!

Navigate Restoration is the Treasure Coast's premier property damage restoration company - and we're growing fast! We're a family-owned business built on Integrity, Reliability, Excellence, and Empowerment . We help people put their lives back together after a disaster - and we're looking for someone who wants to make a real difference every day.

Why You'll Love Working Here

• You'll work with a supportive, fun team that treats clients and coworkers like family.
• You'll never be micromanaged - we trust you to take ownership.
• Our office is right next to Publix, Planet Fitness, and Five Guys - easy lunch and gym access!
• You'll go home each day knowing you truly helped people in need.

Compensation & Benefits

• $20-$25 per hour (commensurate with experience).
• Full-time (40+ hours per week, Monday-Friday).
• 401(k) with company match.
• Health insurance participation.
• Paid time off and holidays.
• Growth opportunities and a supportive, upbeat team culture.

How to Apply

Send your resume and a short cover letter describing your experience managing an office. Please include "Construction/Restoration Administrator" in the subject line.

Responsibilities

Your Day-To-Day:
• Answer incoming calls from property owners experiencing water, fire, or mold damage.
• Dispatch crews and document all details into our job management system.
• Track projects from initial mitigation through rebuild completion.
• Prepare and send invoices, deposits, change orders, work orders, purchase orders, submit documentation to insurance carriers, and track payments.
• Manage day-to-day financials using QuickBooks Online - including accounts payable/receivable and payroll reporting.
• Keep the office running smoothly - supplies, scheduling, organization, and communication.
• Collaborate directly with the owner and operations manager, maintaining autonomy over your daily workflow.
• Regulate the construction contract administration and submittal log processes to ensure that the contract document requirements are met throughout the construction experience
• Help construction project managers estimate and create project schedules, adhere to proper budgets, and communicate project updates
• Maintain accurate work logs of construction activities, job information sheets, and project team rosters

Qualifications

• 3+ years of office management or administrative experience (required).
• QuickBooks Online and Microsoft Office Suite (Word, Excel, Outlook) proficiency.
• Strong organizational, multitasking, and communication skills.
• Positive attitude, great attention to detail, and willingness to learn.
• Experience in construction, restoration, or trades is a plus but not required .
• Ability to work in person at our Vero Beach office .
• Basic accounting, bookkeeping, and math skills are desired
• 3 years of experience in construction services, administrative support, contract administration, or construction project management is crucial
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint) and project or construction management software
• Some college highly desired, but a high school diploma or equivalent is required