Judicial Assistant 1

Job Title

Third Circuit Court Judicial Assistant

Job Description

The Third Circuit Court of the 20th Judicial District of Tennessee is seeking a full-time Judicial Assistant with a start date of September 1, 2026. The position is 37.5 hours per week. This Judicial Assistant will be responsible for assisting in the preparation of Dockets (Child Support, Irreconcilable Difference Divorces, Default, and Show Cause dockets). This position also assists in processing Motions, and Orders and helping in managing dormant cases. Monitor the queue for all Third Circuit Cases and direct as appropriate.

Typical Duties

• Clerk and assist in preparation of Child Support, ID, Default, Show Cause, Case Management, Status Conference and Motion Dockets and Binders
• Process Orders from all matters with the exception of Pro Se Docket matters, Case Management, Adoptions, or Contested Trial dockets.
• Monitor 3rd Circuit queue for orders and forward to appropriate staff member.
• Monitor 3rd Circuit queue for Emergency/TRO Petitions and Orders and work with Judge in reviewing and processing the same.
• Assist in the management and maintenance of the dormant case dismissal system.
• Manage Administrative matters in the office (Supplies, office equipment, officer set up, aesthetics, etc.)
• Assist Special Master with Employee Relations and Employee Management (Office scheduling, vacation/time off request, etc. )
• Supervise Interns and/or law clerks (Law school students)
• Manage and maintain hearing and trial calendars
• Management and maintaining office and bar relations
• Request interpreters as needed and process court interpreter forms.
• Review phone messages and forward to the appropriate staff member
• Craft Voicemail messages for phones and manage the phone system ( i.e. placing phones on night or after-hours mode, etc.)
• Operate as liaison between chambers and other metro and state offices.
• Monitor and update processes, procedures and checklists for roles and responsibilities associated with your primary job responsibilities that are included in a comprehensive manual for the Office.
• Draft and update chamber rules specific to areas you will oversee
• Devise, implement, and manage processes for more efficient and effective systems for matters in which you will oversee
• Process all matters in queue, return phone calls, and respond to all emails timely and within 48 hours (2 business days).
• Attend weekly staff meetings (day and time to be determined).
• Maintain positive and friendly communication and interactions with anyone who interfaces with the Office.
• Continuously seek out opportunities for professional and personal development.
• Continuous provide feedback to the Judge of concerns, suggestions, or Complaints.
• Be present and/or readily available for work related matters Monday -Thursday, 8:00 AM until 4:30 PM, Friday, 8:00 AM until 3:00PM (including during WFH time and excluding reasonable and lawful breaks)
• Manage Courtroom technology for virtual participants for dockets that you will clerk
• Assist in ensuring that phones are properly attended to during work hours.
• Assist with various office tasks as needs arise and as requested.
• As an Employee of the Court, you will be required to follow and be subjected to the Rules of Judicial Conduct as Set forth by the Tennessee Supreme Court.
• Community relations liaison Responsible for upkeep of Social Media platforms and quarterly news letter.

Minimum Qualifications

To qualify for the Position, one must possess the following traits and skills:

• Proficiency in Microsoft Office Suite including Word.
• Proficiency in Adobe, and working with PDF Documents.
• Familiarity with the Tennessee Rules of Civil and Criminal Procedure, Title 36 of the Tennessee Code Annotated, and Court Procedures.
• Superior research and writing skills
• Strong Organizational skills
• Self-motivated with the ability to manage time effectively, independently establish priorities, juggle competing demands, meet tight deadlines, and perform well under pressure, while working independently under limited guidance and/or direction.
• Exceptional ability to communicate, articulate, and relate to co workers and others with professionalism and integrity.
• Proficient typing and personal computer skills.

Preferred Experience, Knowledge, Skills, and Abilities

BENEFITS:

The Selected Employee is entitled to the same benefits provided by the Metropolitan Nashville Government to full-time judicial staff including, but not limited to:

• Approximately 13 paid State and Local holidays per year
• Health Benefits
• Supplemental dental and vision benefits
• Life Insurance benefits
• Retirement benefits

Additionally, the Selected Employee will be entitled to paid time off, as set by Judge Mance along with the ability to Work from home on occasions.

CONDITIONS OF EMPLOYMENT:

• Must be an U.S. citizen or eligible to work in the United States
• Ability to, as required, to adhere to the Code of Conduct for Judicial Employees, a copy which is available upon request.
• Must comply with confidentiality requirements, including handling confidential information in a variety of contexts.
• Understand and accept that all Employees of the Third Circuit Court are "at will" employees and can be terminated at any time with or without cause.
• Subject to background checks and subsequent favorable suitability determination.

APPLICATION PROCESS:

Qualified applicants should submit the following:

• A letter of interest
• Most recent resume

The best qualified applicants will be invited for a personal interview. THE THIRD CIRCUIT COURT IS AN EQUAL OPPORTUNITY EMPLOYER