Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day accounting operations in Syracuse, New York. This contract opportunity with potential for a permanent role is ideal for someone who brings strong bookkeeping experience, attention to detail, and confidence working across ledgers, disbursements, and payment records. The person in this role will help maintain accurate financial data, assist with reconciliations and payroll-related tasks, and contribute to dependable reporting for the department.

Responsibilities:
• Manage accounts payable activities by reviewing invoices, coding transactions, and recording entries in the appropriate accounting records.
• Maintain financial ledgers and cash books, ensuring postings are complete, accurate, and aligned with established accounting procedures.
• Process incoming payments and remittances, confirm amounts received, prepare receipts, and update records for proper tracking.
• Review cash disbursements, ACH payments, and check runs to verify transaction accuracy before final posting.
• Examine purchase orders and payment claims to confirm supporting details and record activity in the correct ledger accounts.
• Reconcile ledger balances against financial reports and investigate discrepancies to maintain accurate account status.
• Support payroll preparation by compiling figures, validating information, and assisting with related accounting entries.
• Prepare financial data and supporting statistics used in budget planning and departmental reporting.
• Use computers, calculators, and other office equipment to retrieve information, maintain files, and complete daily accounting tasks.• At least 2 years of bookkeeping or account keeping experience with primary responsibility for maintaining financial accounts, including ledger posting and reconciliations; part-time equivalent experience will be considered.
• An associate degree in accounting or completion of at least 12 semester credit hours in accounting may be considered in place of experience.
• Strong understanding of bookkeeping methods, account balancing, and the structure of financial ledgers.
• Practical experience with accounts payable processes, including invoice coding, account coding, ACH transactions, and check processing.
• Ability to research financial records, identify variances, and prepare clear financial or statistical reports.
• Proficiency with standard office technology such as personal computers, calculators, and related accounting support tools.
• Excellent numerical accuracy and the ability to perform arithmetic calculations efficiently.
• Ability to organize work effectively and provide guidance or oversight to support staff when needed.