Admin Secretary

Administrative Secretary Possible temp to hire $17.50/hour Monday-Friday 8:00 to 5:00 In Office Zip Code: 85003 General Administrative Support Perform a variety of complex and confidential administrative tasks for the executive team. Schedule and coordinate calendars, ensuring prompt updates for meeting requests and changes. Respond to sensitive requests for information and assistance with professionalism and discretion. Coordinate paperwork flow, including special reports between departmental headquarters and divisions. Compose, edit, and format directives, bulletins, schedules, agendas, and meeting materials. Make arrangements for meetings, ensuring proper documentation and recordkeeping. Maintain and oversee department administrative files, including year-end archiving processes. Operate office equipment and oversee office management duties as needed. Process conference registrations and travel arrangements for executives according to guidelines. Public Engagement & Communication Provide coverage for the department's main phone line and email account, responding to inquiries in a timely manner. Assist citizens with concerns, complaints, and service requests, ensuring follow-up and resolution. Prepare materials for conferences, meetings, hearings, and interviews as requested. #IND1 All About People