Senior Administrative Coordinator

Overview Senior Administrative Coordinator – Supports Insights & Analytics Leadership team and 7 sub‑teams at Sleepy Hollow, NY. Hybrid 4 days on site. Responsibilities Submit procurement requirements: CDAs, SOWs, Requisitions, MSAs and bid exceptions via REGN’s Icertis system. Track requisition approval status, PO assignment, and invoice payments. Partner with Finance, Procurement, and Legal to align on requirements, resolve dependencies, and drive initiatives forward. Monitor and manage department budget and monthly spend, ensuring alignment with forecast and financial targets. Support month‑end close process with Finance, including timely submission and reconciliation of accruals. Book internal and external meetings, trainings, and related logistics such as invites, conference rooms, catering, directions, and security registration. Coordinate vendor site visits: introductions, capabilities meetings, and evaluations. Coordinate SurveyMonkey‑type activities: detailing objectives and key questions, crafting and fielding surveys, and summarizing results. Post materials to SharePoint in a timely manner: final project reports, vendor contact info, updated requisition templates, capabilities presentations, and other relevant materials. Assist with onboarding new employees and contractors using REGN’s NEMO system; coordinate with IT for equipment (laptops, cellphones, monitors, etc.). Prepare Welcome Announcements with Executive Directors and the VP, Insights & Analytics. Process expense reports. Maintain master department calendar and non‑Regeneron partner contact list. Coordinate and communicate with Commercial staff regarding workload balance, coverage, facilities needs, and company‑wide activities. Qualifications Bachelor’s Degree from an accredited college or university or at least 5 years of relevant administrative experience. Strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint) and SharePoint knowledge. Detail‑oriented with ability to manage multiple tasks and competing priorities. Experience supporting/coordinating people and projects across multiple locations (plus). Familiarity with contract management preferred (e.g., SOW, PO generation using Icertis). Strong written and verbal communication skills. Team player able to work effectively with people at various locations and levels. Benefits Regeneron offers comprehensive benefits that vary by location, including health and wellness programs (medical, dental, vision, life, disability), fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (military, parental). More details are available on the Regeneron Careers site. EEO Statement Regeneron is an equal‑opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, national origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company’s business. #J-18808-Ljbffr Regeneron Healthcare Solutions, Inc (USA)