Registrar - Jr. High

Registrar - Jr. High

The job of Registrar-Jr High is done for the purpose of registering students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and providing general clerical support, information and/or direction as assigned.

Essential Functions:

• Assists in developing master class schedule for the purpose of ensuring student course and class size requirements are accurate.
• Attends department, in-service meetings, workshops and/or seminars as assigned for the purpose of conveying and gathering information required to perform job functions.
• Evaluates transcripts of incoming students for the purpose of transferring grades and semester credit hours into the student information system.
• Informs appropriate personnel of possible student course deficiencies for the purpose of assisting in addressing student course requirements.
• Maintains a variety of manual and electronic documents, files, and records (e.g. grades, transcripts, student information, etc.) for the purpose of providing up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements.
• Manages registrar processes (e.g. scheduling issues with parents; conferences with counselors; hard copy schedules for students; recording absentee incidents;, etc.) for the purpose of ensuring optimal recording and management of student files.
• Performs enrollment and withdrawal activities (e.g. collaborating with counselors and instructors, and with parents, etc.) for the purpose of complying with established requirements.
• Prepares standardized documents and reports (e.g. report cards, class schedules, form letters and memos, calendars, bulletins, periodic reports, etc.) for the purpose of communicating information to other parties and agencies.
• Processes a variety of documents and materials (e.g. transcripts, job verification, etc.) for the purpose of providing required information in response to requests from students, other districts, colleges/universities and/or employment agencies.
• Researches discrepancies in student records for the purpose of verifying graduation status and ensuring the accuracy of information.
• Responds to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents and students, etc.) for the purpose of providing information and direction.
• Verifies student related data (e.g. grades, information, etc.) for the purpose of ensuring the accuracy of student records.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements:

• Age 16+
• High school diploma or equivalent.
• Job related experience is required.