Shipping/Receiving Coordinator

Shipping And Receiving Coordinator

Shipping And Receiving Coordinator Responsibilities

• Track orders from request to shipment completion, ensuring timely processing and accurate documentation.
• Communicate via email throughout the shipping process, including order initiation, updates, and completion notifications.
• Enter parts onto transfer purchase orders as required.
• Manage all shipping and receiving transactions in ERP systems (VL10A, VL10B, VL02N).
• Pull parts for orders using forklifts, stand-up lifts, or cherry pickers.
• Prepare orders for shipment, including packaging and labeling.
• Take detailed photos of all parts and shipments, logging them for recordkeeping.
• Record weights and dimensions for all outgoing shipments and send information within three hours.
• Schedule domestic and international shipments using UPS and FedEx.
• Load and unload shipments safely using a forklift.
• Verify incoming shipments against receiving paperwork, noting discrepancies and notifying purchasing or quality control as needed.
• Deliver issued parts to designated areas or notify responsible personnel for collection.
• Stock parts onto shelves using a forklift or stand-up lift, ensuring all items are visibly labeled with part numbers and descriptions.
• Document stocking locations on receiving paperwork, then scan and attach documents to the PO in SAP.
• Maintain consistent and clear communication with all relevant departments.
• Keep the receiving area clean, organized, and free of debris.
• Submit supply orders for necessary shipping and receiving materials.
• Perform daily and weekly cleaning and organization throughout the warehouse, including sweeping and trash removal.
• Assist other departments (receiving, production, assembly, fabrication, etc.) as workload permits.
• Participate in cycle counts and inventory audits.
• Perform additional duties as assigned by management.

Shipping And Receiving Coordinator Requirements

• High school diploma or equivalent required; Associate degree preferred.
• Proficient in Microsoft Office and experienced with ERP software (SAP S4 preferred).
• Strong problem-solving abilities and capable of working with minimal standardization.
• Able to interpret written, verbal, and diagrammatic instructions.
• Excellent multitasking, organization, and communication skills.
• Willing to work extended hours or travel when necessary to meet project deadlines.

Experience

• 3–5 years of directly related shipping and receiving experience preferred.

Physical Requirements

• Must be able to lift up to 50 lbs.
• Able to stand, sit, kneel, crawl, and work in warehouse environments.
• Must have the physical and mental ability to travel independently and comply with standard safety procedures.