Corporate Meeting Planner

Job Description

Job Details

Meeting Planner

Location: 100% remote US

Duration: 12/07/2026 - 03/31/2027

Schedule: 20 hours/week in December; 40 hours/week starting January

Team: Meetings and Events

About the Job:

Function as the primary client liaison and lead for assigned programs from initial request through contract completion and turnover.

Negotiate supplier agreements, recommend suppliers and destinations, and create preliminary budgets to meet client requirements.

Manage sourcing activity in accordance with standard operating procedures, including RFP initiation, proposal qualification, and contract review.

Duties:

Process Management

Review meeting requests and conduct qualification calls with clients.

Develop and implement program and profit/negotiation strategy to achieve best pricing and enhancements.

Utilize knowledge of domestic and international destinations to recommend appropriate sites and maintain awareness of new or value-priced options.

Gather required information to source and place events, including availability grids from designated technology tools.

Initiate RFPs to secure room blocks, logistical event needs, and supplier pricing; qualify proposals for competitiveness.

Negotiate and confirm critical program components, modify master policies or terms as needed, and conduct final negotiations for pricing and concessions.

Track supplier option dates and follow up with team members and suppliers regarding program status.

Review all supplier contracts prior to finalization to ensure program-specific and generic terms protect the company and client; use appropriate authorization and addendum forms.

Conduct additional negotiations with third-party suppliers (e.g., DMCs) pre- and post-sale; participate in re-negotiations or cancellation negotiations as required.

Leadership And Relationship Management

Serve as the primary client contact to ensure program objectives are addressed and maintain ongoing communication on expectations and satisfaction.

Maintain open communication with the internal team regarding supplier utilization, negotiations, performance, and programming ideas; advise on preferred hotels and supplier relationships.

Partner with third-party suppliers to understand and negotiate services and advise team members on supplier updates.

Financial And Reporting

Advise meeting management and customers of deposit requirements and secure payment.

Maintain accurate records, system input, and complete file management per company and client policies and procedures.

Skills:

Required Qualifications

Minimum of 4 years’ experience in hotel/venue sourcing and contracting.

Proven negotiation skills demonstrated in sourcing and contracting contexts.

Knowledge of domestic hotels and international destinations.

Experience sourcing programs with 50 or more guest rooms per night.

Ability to work independently, learn quickly, and follow established processes.

Comfortable working in Salesforce and across two systems.

Prior successful experience developing and maintaining key client and supplier relationships.

Strong knowledge of program/event management and budget maintenance.

Preferred qualifications:

Program management system experience preferred, especially with an online sourcing tool (Cvent).

4-year degree preferred.

Compensation:

Pay Rate: $40.00/hour

Job #37829217