Administrative Assistant - Direct Hire

Job Description

Job Description

Job title - Administrative Assistant

Location - Burlingame, CA

Job type - Full Time Opportunity

Compensation - $100,000 / Annum + 15% Annual target bonus + Stock Options + Benefits

Responsibilities:

Executive Support:  

Managing calendar/scheduling, coordinating travel, and handling expense reports for a key executive.

HR Support:

Providing light administrative assistance to the HR leader.

Office Management & Hospitality:

• Answering the door, hosting visiting clients, ordering lunches, and keeping the kitchen stocked.
• Providing technical proficiency to help with client presentations and demos.
• Handle confidential information and communications tactfully, with efficiency and attention to detail.
• Serving as an on-site liaison for visiting clients, ensuring a professional and welcoming experience.
• Assisting with emails, and other correspondence.
• Provide general administrative support.
• Support meeting coordination, event planning and Companywide meetings
• This position does not have direct reports.
• Perform any other related activities assigned by reporting manager.

Education and Experience:

• Bachelor’s degree required.
• 3+ years proven experience as an administrative assistant, office coordinator, or similar client-facing support role.
• Professional level verbal and written communications skills.
• Must be able to work on-site 5 days a week at our Burlingame, CA office; candidates who live nearby to ensure a smooth and manageable daily commute are preferred.
• Technical proficiency, including the ability to help with client presentations and demos, is a must.
• In-depth understanding of entire MS Office suite, use of Chat GPT, Gemini or Claude
• Excellent written and verbal communication skills, including the ability to draft, edit, and proofread emails and presentation materials
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.

- A.R

LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch.

Company Description

LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch.