Contract Specialist I- New Braunfels

Overview TxDOT’s New Braunfels Area Office is hiring a Contract Specialist to support the Office in managing consultant contracts, maintaining construction project records, and handling administrative tasks. The role requires clear communication, strong customer service, and the ability to develop, analyze, evaluate, review, and process multiple contracts. Responsibilities Assists in developing, writing or revising contracts, amendments, procedures, forms, related documents and provisions. Assists in monitoring contractors’ insurance certificates. Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures. Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions. Coordinates, reviews, processes and monitors third‑party advanced funding agreements and supplemental agreements. Executes agreements and contracts. Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence. Meets with project managers to identify objectives, needs and issues concerning project contracts. Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System. Provides technical and administrative support to include reviewing, processing, answering questions, providing assistance and handling complaints and resolving discrepancies and problems regarding contracts, billing, payment and warrant actions. Reviews, coordinates and processes routine open records requests. Sets up expenditure authorizations. Performs other job responsibilities as assigned. Minimum Qualifications Education: Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year‑per‑year basis. Experience: 1 year in contract administration, administrative support, bookkeeping or accounting. Related graduate‑level education may be substituted for experience on a year‑per‑year basis. Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle. Competencies Applicable computer operating systems and relevant applications Auditing and investigative methods, practices and procedures Generally accepted accounting principles, procedures, and terminology Contract development and oversight Contract negotiation, development and management methods Contract writing and specifications Contract administration/management systems Contract record‑keeping Contract billing procedures Applicable laws, rules, and regulations Maintaining effective working relationships with others Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency Prioritizing and organizing work assignments Using standard office equipment Preparing and maintaining confidential and sensitive records, files, and reports Using computers, applicable programs, applications, and systems Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals Physical Requirements Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs. Standing for prolonged periods of time. Repetitive motion: substantial movements of the wrists, hands, and/or fingers. Close visual acuity: work includes data/figures, viewing a computer screen, and extensive reading. Benefits and Perks Retirement Plans Alternative and/or flexible work schedules Paid leave and holidays Health premiums paid at 100% for full‑time employees On‑the‑job training Tuition assistance program Holistic wellness program with leave incentives Career development and advancement opportunities Family‑friendly policies and programs Equal Opportunity Employer The Texas Department of Transportation is an Equal Opportunity Employer. If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990. #J-18808-Ljbffr