IP Legal Administrative Assistant

Overview Clark Hill PLC seeks an experienced full-time Legal Administrative Assistant in its Scottsdale Office. A minimum of 3 years of Intellectual Property experience and the ability to work in a team environment is required. Experience in a high-volume, fast-paced legal practice is preferred. This position reports to the Office Manager and assigned attorneys. Responsibilities Provide legal secretarial and administrative support to assigned attorneys. Prepare letters, memos, and other documentation as required. Enter client information into the system to run conflict checks and prepare supporting documentation such as engagement letters. Make travel arrangements and prepare expense reimbursement documentation. Answer the phones of assigned attorneys. Enter attorney time. Provide specialized support to the patent and trademark group, including understanding internal and external patent and trademark practices, procedures, and requirements across all phases of filing, prosecuting, and maintaining patents and trademarks for Firm clients. Assist with patent, trademark, and copyright due diligence. Maintain IP department-specific databases and electronic files. Prepare and file documents with the USPTO including patent and trademark applications, responses, assignments, powers of attorney, etc. Work closely with attorneys and paralegals on all aspects of patent, trademark, and copyright applications. Establish and maintain calendar and deadline reminder systems; use firm and IP department calendars; schedule appointments for timekeepers as necessary. Qualifications Minimum of 3 years of Intellectual Property experience; ability to work in a team environment; experience in a high-volume, fast-paced legal practice is preferred. Must be able to navigate USPTO databases, portals, and filing systems. In-depth knowledge of patent, trademark, and copyright application/prosecution processes and procedures (US and foreign), terminology, forms, and deadlines. Excellent computer skills (Office 365), detail-oriented with strong proofreading skills. Ability to prioritize and manage a high-volume and diverse workload; strong organizational skills; ability to absorb information quickly and adapt to change. Strong judgment and professional demeanor when interacting with clients and colleagues. Certified Legal Secretary designation is a plus. Compensation and Benefits The salary range at the time of posting is $65,000-$75,000 annually, based on full-time schedule. Actual compensation will be influenced by qualifications, experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. Benefits include health insurance with optional HSA/FSA, short-term and long-term disability, dental, vision, life insurance, 401K, paid time off, parking/public transportation allowance, and an employee assistance program. About Clark Hill Clark Hill is an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico. With 700+ attorneys, we offer a collaborative environment focused on delivering outstanding service and developing diverse talent. #J-18808-Ljbffr