Retail Investment Sales Team Assistant
$55k - $65kHanley Investment Group - Real Estate Advisors
1 day ago Be among the first 25 applicants We are seeking an in-office Sales Team Assistant to support one of our top-performing brokerage teams. This role focuses on providing operational, administrative, and marketing support across all phases of a retail property transaction. The ideal candidate is organized, detail-oriented, and confident managing multiple tasks in a fast-paced environment. Key Responsibilities:
- Coordinate daily workflow and provide administrative support to the brokerage team
- Help prepare listing presentations, marketing packages, and client proposals
- Schedule and manage meetings, calendars, and travel
- Maintain accurate deal-related information in CRM and shared platforms
- Assist with drafting, formatting, and proofreading client communications and business agreements
- Manage third-party postings for accuracy, updates and leads
- Monitor marketing efforts and coordinate with internal and external teams to ensure deadlines are met
- Track key milestones and manage internal checklists across active transactions
- Support marketing mailings, email campaigns, and property website updates
- Requires discretion with client and deal-related information
- Bachelor’s degree preferred in Business, Marketing, Communications, or a related field.
- Strong written and verbal communication skills.
- Strong attention to detail and accuracy
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
- Familiarity with CRM or client database a plus
- Ability to prioritize and manage time effectively
- Strong follow-through and problem-solving skills
- Team player with a positive attitude and proactive mindset
- PC computer and windows applications
- Basic understanding of commercial real estate terminology and market (not required)
- Standard workdays are Monday thru Friday
- Position based in-office, Corona Del Mar, CA.
- Our office requires stair access. Candidate must be able to walk up and down a flight of stairs as part of daily activities
- Minimal travel may be required
- Flexibility for over-time/evening work if needed (e.g., for proposal deadlines)
- Medical, Dental benefits
- PTO and holiday days (changes annually)
Vacancy posted 4 days ago
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