BUDGET ANALYST

Requisition No: 882723


Agency: Department of Health

Working Title: BUDGET ANALYST - 64051438

Pay Plan: Career Service

Position Number: 64051438


Salary: $60,500 / Annually


Posting Closing Date: 09/03/2026


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INTERNAL AGENCY OPPORTUNITY

Applicants accepted only from Florida Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department.

Your Specific Responsibilities:

This is a highly responsible professional fiscal position within the Finance & Budget section of the Florida Department of Health in Collier County (DOH-Collier). The incumbent will perform complex budget development, financial monitoring, reporting, and analysis; these duties under the supervisor of the Finance and Accounting Director I - SES. The incumbent is responsible for several information sets which are confidential in nature and shall comply with all security policies, protocols and procedures in regard to confidential information. Contributes to the organization's culture of performance excellence by actively seeking to improve personal and organizational performance through measurement, analysis, knowledge management, and processes improvements and participation in performance management committees, councils, and/or workgroups. Continuously demonstrates the Department's ICARE values.

Budget Development

• Assists the Finance Director in coordinating, preparing, submitting, and monitoring CHD budgets to DOH and the Board of County Commissioners, including preparation of annual budget spreadsheets for each L4 manager.
• Oversees budget entries in FIRS and provides ongoing training and support to program managers and L4 staff, including formal FIRS budget/report training at least annually.
• Reviews and updates of the CHD Spending Plan and Cash Balance reports on a regular schedule to prevent overspending of the AOB and ensure timely updates in FIRS by required deadlines.
• Conducts and participates in annual and quarterly budget meetings and meets at least weekly with the Finance & Accounting Director to review budget changes, discuss variances, and recommend or implement corrective actions.
• Compiles data and prepares the annual County Core Contract for leadership review and approval; prepares amendments, updates, and scheduled reports, and coordinates with county staff on contract budget changes.
• Ensure all required financial and contract reports accompany the CHD monthly county invoice.
• Coordinates with departments to identify budgetary needs for equipment, screenings, and capital outlay.
• Identifies and leads process improvement initiatives to enhance efficiency and fiscal integrity.
• Serves as a resource to staff and leadership for questions on budgets, reports, and fiscal processes.
• Provides training and ongoing support to program managers and staff on budget preparation, management, and use of FIRS and related reporting tools.
• Communicates financial procedures and updates to enable compliance and effective decision-making.

Financial Monitoring, Reporting, and Analysis

• Monitors revenue, expenditures, appropriations, and the approved operating budget for accuracy; evaluates financial performance, identifying trends, risks, and necessary adjustments.
• Collects and analyzes financial data, prepares financial statements/reports, and provides financial health updates and recommendations for informed decision-making.
• Reconciles the State Accounting System and prepares cash and reconciliation analysis for leadership review; researches and resolves items on the monthly Reconciliation Report promptly.
• Prepares and monitors reports on a weekly, monthly, quarterly and annual basis, as required by the department using the following systems ( FIRS, MFMP, FLAIR, CONMAN, and PLAM).
• Reviews and approves financial transactions (revenue, expenditures, refunds, journal transfers, budget allocations) in FLAIR, FIS, and FIRS systems.
• Supports compliance by ensuring State Funds, General Revenue, Federal OCAs, and categorical revenues have no negative balances (e.g., by June 30), and that Schedule C federal OCA balances are zeroed within 55 days of grant period end, making code sheet corrections (TR58 or TR96) as needed.
• Assists in preparation and submission of annual and year-end financial statements, Medicaid Cost Based Reimbursement (CBR) reports, Schedule of Expenditures of Federal Awards (SEFA), and supports compilation of certified forward items, payables, encumbrances, and documentation.
• Maintains and updates depreciation data and backs up maintenance of the depreciation schedule per state guidelines.
• Prepares budgetary information for ancillary budgets, grants, and special projects

Payroll, OCA, and Coding

• Prepares and reviews Step 2 payroll reallocations and OCA processing for each pay period, ensuring payroll adjustments align with Health Management System time, and maintains annual creation or updating of FIRS Payroll Reallocation sets.
• Monitors and analyzes accounting records, including OCAs, Trust Funds, and categorical allocations to determine available budget resources, identify variances, and prevent negative balances.
• Notifies staff and leadership regarding significant variances, creates or updates correcting entries, and ensures compliance with all budget module allocations.
• Coordinates, creates, and validates Organization Codes (ORG), Other Cost Accumulator (OCA), and Expansion Option (EO) codes; provides internal worksheets to fiscal staff and division directors for accurate financial tracking.
• Review employes EAR/DAR (Employee Activities Records/Daily Activity Report) biweekly or as needed.

Purchase Card/Works

• Serves as payer and financial reviewer for all Purchase Card transactions in the Works system, ensuring accuracy, compliance, and completeness of data and approvals.
• Supports ongoing improvement of purchasing procedures, assists with internal guidance updates, and serves as alternate P-card administrator, including training and system access.

Other Duties

• Serves as a back-up to the Accounts Payable and Accountant Receivable positions.
• Maintains confidentiality and compliance with all security and information management policies.
• Participates in relevant meetings, committees, cross-training, and professional development activities.
• Performs other duties as assigned by the Finance & Accounting Director.

Required Knowledge, Skills, and Abilities:

• Knowledge of generally accepted accounting principles, practices, and procedures.
• Knowledge of and sensitivity to cultural and linguistic competence.
• Knowledge of State Accounting system, state statutes, rules and regulations, other state resources (FLAIR, FIS, FIRS, CONMAN, RDS and HMS), and purchasing, accounting, and budgeting principles, practices, and procedures as they pertain to the program's business functional areas.
• Skilled in using personal computers, various software, email, and database management
• Skilled in the use of computers, specifically Microsoft applications (Word, Excel, Outlook, etc.)
• Ability to utilize computer applications from various system sources such as MyFloridaMarketPlace (MFMP)
• Ability to operate basic office equipment including a switchboard phone system, fax machine, copiers, and printers
• Ability to understand and apply the appropriate rules, regulations, policies, and procedures relating to an accounting program.
• Ability to interact with the public and other DOH staff in a professional, courteous, and effective manner
• Ability to handle detailed work activities and assignments within a complex automated accounting system.
• Ability to establish and maintain effective business working relationships with others
• Ability to effectively communicate in writing and verbal
• Ability to establish and maintain effective working relationships with others
• Ability to be resourceful and proactive when issues arise
• Ability to work independently
• Ability to follow instructions
• Ability to review data for accuracy and completeness
• Ability to accurately enter data into client management system and retrieve information and use search tools
• Ability to apply continuous quality improvement tools and techniques to monitor outcomes and improve deficiencies
• Ability to manage a variety of responsibilities in a timely, efficient manner and able to prioritize tasks, plan, organize and coordinate work assignments.

Qualifications:

REQUIRED:

• Experience using FIRS/My FL Market Place
• Valid Driver's license and ability to provide reliable transportation.
• Four years of professional work experience in Budget Management
• Lift boxes up to 25 pounds and climb small ladder.
• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• Full-time in office position

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Naples, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click A);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.


This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.


Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:


If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.


The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.


Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.


Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.


The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.


Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.


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