BUDGET ANALYST

Budget Analyst - 64051438Salary: $60,500 / AnnuallyPosting Closing Date: 09/03/2026Agency: Department of HealthWorking Title: Budget Analyst - 64051438Position Number: 64051438Your Specific Responsibilities:This is a highly responsible professional fiscal position within the Finance & Budget section of the Florida Department of Health in Collier County (DOH-Collier). The incumbent will perform complex budget development, financial monitoring, reporting, and analysis; these duties under the supervisor of the Finance and Accounting Director I - SES. The incumbent is responsible for several information sets which are confidential in nature and shall comply with all security policies, protocols and procedures in regard to confidential information. Contributes to the organization's culture of performance excellence by actively seeking to improve personal and organizational performance through measurement, analysis, knowledge management, and processes improvements and participation in performance management committees, councils, and/or workgroups. Continuously demonstrates the Department's ICARE values.Budget DevelopmentAssists the Finance Director in coordinating, preparing, submitting, and monitoring CHD budgets to DOH and the Board of County Commissioners, including preparation of annual budget spreadsheets for each L4 manager. Oversees budget entries in FIRS and provides ongoing training and support to program managers and L4 staff, including formal FIRS budget/report training at least annually. Reviews and updates of the CHD Spending Plan and Cash Balance reports on a regular schedule to prevent overspending of the AOB and ensure timely updates in FIRS by required deadlines. Conducts and participates in annual and quarterly budget meetings and meets at least weekly with the Finance & Accounting Director to review budget changes, discuss variances, and recommend or implement corrective actions. Compiles data and prepares the annual County Core Contract for leadership review and approval; prepares amendments, updates, and scheduled reports, and coordinates with county staff on contract budget changes. Ensure all required financial and contract reports accompany the CHD monthly county invoice. Coordinates with departments to identify budgetary needs for equipment, screenings, and capital outlay. Identifies and leads process improvement initiatives to enhance efficiency and fiscal integrity. Serves as a resource to staff and leadership for questions on budgets, reports, and fiscal processes. Provides training and ongoing support to program managers and staff on budget preparation, management, and use of FIRS and related reporting tools. Communicates financial procedures and updates to enable compliance and effective decision-making.Financial Monitoring, Reporting, and AnalysisMonitors revenue, expenditures, appropriations, and the approved operating budget for accuracy; evaluates financial performance, identifying trends, risks, and necessary adjustments. Collects and analyzes financial data, prepares financial statements/reports, and provides financial health updates and recommendations for informed decision-making. Reconciles the State Accounting System and prepares cash and reconciliation analysis for leadership review; researches and resolves items on the monthly Reconciliation Report promptly. Prepares and monitors reports on a weekly, monthly, quarterly and annual basis, as required by the department using the following systems (FIRS, MFMP, FLAIR, CONMAN, and PLAM). Reviews and approves financial transactions (revenue, expenditures, refunds, journal transfers, budget allocations) in FLAIR, FIS, and FIRS systems. Supports compliance by ensuring State Funds, General Revenue, Federal OCAs, and categorical revenues have no negative balances (e.g., by June 30), and that Schedule C federal OCA balances are zeroed within 55 days of grant period end, making code sheet corrections (TR58 or TR96) as needed. Assists in preparation and submission of annual and year-end financial statements, Medicaid Cost Based Reimbursement (CBR) reports, Schedule of Expenditures of Federal Awards (SEFA), and supports compilation of certified forward items, payables, encumbrances, and documentation. Maintains and updates depreciation data and backs up maintenance of the depreciation schedule per state guidelines. Prepares budgetary information for ancillary budgets, grants, and special projects Payroll, OCA, and Coding Prepares and reviews Step 2 payroll reallocations and OCA processing for each pay period, ensuring payroll adjustments align with Health Management System time, and maintains annual creation or updating of FIRS Payroll Reallocation sets. Monitors and analyzes accounting records, including OCAs, Trust Funds, and categorical allocations to determine available budget resources, identify variances, and prevent negative balances. Notifies staff and leadership regarding significant variances, creates or updates correcting entries, and ensures compliance with all budget module allocations. Coordinates, creates, and validates Organization Codes (ORG), Other Cost Accumulator (OCA), and Expansion Option (EO) codes; provides internal worksheets to fiscal staff and division directors for accurate financial tracking. Review employes EAR/DAR (Employee Activities Records/Daily Activity Report) biweekly or as needed.Purchase Card/WorksServes as payer and financial reviewer for all Purchase Card transactions in the Works system, ensuring accuracy, compliance, and completeness of data and approvals. Supports ongoing improvement of purchasing procedures, assists with internal guidance updates, and serves as alternate P-card administrator, including training and system access.Other DutiesServes as a back-up to the Accounts Payable and Accountant Receivable positions. Maintains confidentiality and compliance with all security and information management policies. Participates in relevant meetings, committees, cross-training, and professional development activities. Performs other duties as assigned by the Finance & Accounting Director.Required Knowledge, Skills, and Abilities:Knowledge of generally accepted accounting principles, practices, and procedures. Knowledge of and sensitivity to cultural and linguistic competence. Knowledge of State Accounting system, state statutes, rules and regulations, other state resources (FLAIR, FIS, FIRS, CONMAN, RDS and HMS), and purchasing, accounting, and budgeting principles, practices, and procedures as they pertain to the program's business functional areas. Skilled in using personal computers, various software, email, and database management Skilled in the use of computers, specifically Microsoft applications (Word, Excel, Outlook, etc.) Ability to utilize computer applications from various system sources such as MyFloridaMarketPlace (MFMP) Ability to operate basic office equipment including a switchboard phone system, fax machine, copiers, and printers Ability to understand and apply the appropriate rules, regulations, policies, and procedures relating to an accounting program. Ability to interact with the public and other DOH staff in a professional, courteous, and effective manner Ability to handle detailed work activities and assignments within a complex automated accounting system. Ability to establish and maintain effective business working relationships with others Ability to effectively communicate in writing and verbal Ability to establish and maintain effective working relationships with others Ability to be resourceful and proactive when issues arise Ability to work independently Ability to follow instructions Ability to review data for accuracy and completeness Ability to accurately enter data into client management system and retrieve information and use search tools Ability to apply continuous quality improvement tools and techniques to monitor outcomes and improve deficiencies Ability to manage a variety of responsibilities in a timely, efficient manner and able to prioritize tasks, plan, organize and coordinate work assignments.Qualifications:REQUIRED: Experience using FIRS/My FL Market Place Valid Driver's license and ability to provide reliable transportation. Four years of professional work experience in Budget Management Lift boxes up to 25 pounds and climb small ladder. Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural. Full-time in office positionThe Benefits of Working for the State of Florida:Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click A ); Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, including monthly costs, visit Naples, Florida