Accounts Receivable Clerk

Job Description

Job Description

We are looking for a High Volume, Fast paced Accounts Receivable Clerk to support day-to-day billing and payment activities for a Contract position based in Suffolk County New York. This role focuses on keeping receivables accurate, following up on outstanding balances, and ensuring customer account records remain current. The ideal candidate brings prior accounts receivable experience, strong attention to detail, and the ability to work efficiently in a fast paced environment.

Responsibilities:

• •FOCUS on fast paced cash application
• Process incoming customer payments by recording, validating, and posting transactions accurately within the accounts receivable system.

• Prepare invoices and credit adjustments in line with established procedures and deliver them to customers in a timely manner.

• Submit billing documents through customer web portals when required and confirm successful transmission.

• Maintain organized and up-to-date customer account records, including payment activity and supporting documentation.

• Review open balances, help investigate account discrepancies, and assist with collection efforts on overdue commercial accounts.

• Produce account status updates and aging-related reports for management and internal stakeholders as requested.

• Support monthly billing activity by helping compile statement information tied to general ledger records.

• Organize, file, and retrieve receivables documentation and assist with gathering records needed for audit requests.

• Perform additional administrative and accounting support tasks as assigned to meet department needs

• Minimum of 2 years of experience in accounts receivable, billing, cash application, collections, or a related accounting support role.
• High school diploma or equivalent required; an associate’s or bachelor’s degree in Accounting is preferred.
• Working knowledge of accounts receivable processes, including invoicing, payment posting, credit memos, and account reconciliation.
• Proficiency with Microsoft Office and familiarity with accounting software used for receivables tracking and reporting.
• Ability to communicate professionally with customers and internal teams regarding payment status and account issues.
• Strong organizational skills with careful attention to accuracy, deadlines, and record maintenance.
• Ability to work independently, manage multiple priorities, and remain effective in a fast-paced setting.
• Comfortable using standard office equipment and performing desk-based computer work, including occasional lifting of light materials up to 15 pounds.