Project/Program Coordinator - Radiology

Position Summary Scheduled Hours 40. The Project/Program Coordinator will serve as the primary administrative and operational lead supporting the Vice Chair of Imaging Sciences and AI Research and Founding Director of the Center for Computational and AI-enabled Imaging Sciences (C2AIS). This individual will provide high-level leadership for the administrative, operational, and programmatic infrastructure required to build, advance, and sustain the C2AIS; support the strategic and administrative management of the Vice Chair’s computational imaging research enterprise; and provide supervisory oversight for the administrator supporting the Computational Imaging Research Center (CIRC). This role is designed for an experienced, proactive, and strategically minded administrator who can function with a high degree of independence, judgment, and discretion. The position will oversee a broad portfolio that includes center operations, strategic planning support, program development, faculty and stakeholder coordination, executive-level communications, event and initiative management, administrative supervision, and research program administration. The role will devote effort to C2AIS administration, C2AIS-CIRC cross-center coordination activities, and conduct the administration of the research laboratory and program. Primary Duties & Responsibilities Center Administration for C2AIS Manage the day-to-day administrative operations of C2AIS. Serve as the primary administrative point of contact for center-related activities, communications, and logistics. Support implementation of the Center’s strategic priorities, annual objectives, and operational goals. Coordinate meetings for Center leadership, affiliated faculty, advisory groups, and working groups. Track action items, deadlines, and deliverables across Center initiatives. Develop, organize, and maintain efficient administrative systems and standard operating procedures for Center functions. Coordinate activities across departments, divisions, institutes, and institutional collaborators participating in C2AIS. Facilitate communication among faculty affiliates, trainees, staff, and institutional partners. Support preparation of annual reports, presentations, summaries, and other materials for institutional leadership. Help coordinate faculty recruiting visits and manage other event logistics. Assist with Center communications, announcements, newsletters, website content, and other external-facing materials. Serve as a liaison to the MIR Communications & Marketing team. Support budget tracking, purchasing, reimbursements, invoice processing, and other administrative financial activities for Center operations. Help collect, organize, and track Center activity metrics, accomplishments, and reporting needs. Provide administrative support for special projects, new partnerships, and strategic initiatives related to the growth and development of the Center. Manage calendar and scheduling for Center-related activities and Vice Chair. Provide supervisory oversight to the Center administrators (in the future as more are added). Cross-Center Coordination Activities Provide supervisory oversight to the administrator supporting the CIRC. Help align administrative workflows, priorities, and communications across C2AIS and CIRC. Coordinate and track space assignments within the shared C2AIS/CIRC space. Administration of the Vice Chair’s Research Laboratory and Program Coordinate lab meetings, project meetings, and research-related scheduling. Maintain research group rosters, schedules, contact lists, and administrative records. Support administrative coordination of individual, collaborative, and multi-investigator research projects. Track project timelines, milestones, deadlines, and reporting requirements. Assist with the administrative aspects of grant proposal development, submission, renewals, and progress reporting. Help assemble proposal materials and coordinate with grants management staff, collaborators, and institutional offices. Coordinate onboarding, appointments, and related personnel processes for members of the research group. Assist with budget tracking, purchasing, reimbursements, and other financial processes related to the research portfolio. Help establish and maintain organized workflows that support effective management of the laboratory and broader research enterprise. Academic Administrative duties for Vice Chair. Working Conditions Job Location/Working Conditions: Normal office environment. Ability to travel to various on‑and off‑campus locations. Physical Effort: Typically sitting at a desk or table. Repetitive wrist, hand or finger movement. Equipment: Office equipment. Required Qualifications Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Work Experience: Relevant Experience (3 Years). Preferred Qualifications Strategic judgment, operational sophistication, exceptional organizational skills, and the ability to serve as a trusted partner to senior academic leadership. Prior experience supporting an academic center, institute, division, chair’s office, or senior faculty leader. Experience in research administration, grant coordination, or academic medicine. Familiarity with budgeting, reimbursements, and administrative financial processes. Experience supporting interdisciplinary programs involving research, education, and institutional partnerships. Experience coordinating seminars, workshops, conferences, or visiting speaker programs. Familiarity with the administrative environment of a medical school, radiology department, or research-intensive university setting. Ability to help build administrative systems and processes for a new or growing program. Interest in or exposure to imaging sciences, computational research, artificial intelligence, or related scientific fields. Prior experience supervising administrative staff in an academic or research environment. Experience supporting multiple related centers, programs, or faculty-led enterprises within an academic medical center. Grade G10 Salary Range $49,700.00 - $82,100.00 / Annually EEO Statement: Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. #J-18808-Ljbffr Washington University