Administrative Coordinator

Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to support daily operations, manage documentation, and coordinate meetings and communications. The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to manage multiple priorities independently.

Key Responsibilities

• Provide administrative and clerical support to various teams and committees.
• Coordinate meetings, prepare agendas, and maintain accurate meeting minutes.
• Manage correspondence, documentation, and recordkeeping.
• Communicate with internal and external stakeholders.
• Assist with processing invoices, maintaining financial records, and tracking documentation.
• Respond to inquiries and provide general administrative assistance.
• Maintain organized files and ensure timely follow-up on outstanding matters.
• Update internal systems and maintain accurate information.
• Perform additional administrative duties as assigned.

Qualifications

• 2+ years of administrative or board support experience preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Word and Excel.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple deadlines.
• Experience with recordkeeping, meeting coordination, and document management.
• Familiarity with administrative software and database systems.
• Ability to attend occasional evening meetings as required.
• Bilingual Spanish is a plus.

Ascendo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability