Facilities Director

Job Description

Job Description

Job Summary:

The Facilities Director is responsible for providing direct oversight of Federation owned properties: Katz JCC, JCC Camp, 1721 JSB, JFCS Food Pantry, Family Counseling Center, Residential Housing complex, Jewish Day School and more.

Administer all facets of property management and oversight to include supervision, planning, communication and coordination of support to all facility tenants. Responsibilities include ongoing management of preventive maintenance, repairs, improvements, renovation, optimal presentation and function of all buildings and grounds.

This position will supervise staff and outside vendors and contractors engaged in overall facility maintenance and care in order to ensure the optimal daily operation of all Federation owned facilities.

Job Responsibilities:

• Manage daily oversight and ensure optimal operation of JFED properties and facilities
• Review and implement facility procedures to ensure efficiency and safe operation
• Provide direct oversight for facility related service contracts, vendors and facility manager in the areas of custodial, landscaping, snow removal, plumbing, electrical, mechanical, pest control, fire, safety, work order management system, etc.
• Delegate and spot check cleaning and maintenance tasks to team members
• Monitor the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lot and outdoor recreation spaces
• Use or introduce appropriate facilities operations module: computerized maintenance management system (CMMS) to make daily work assignments and upkeep of facilities and program needs more efficient
• Develop a system to track open projects through completion
• Provide project status reports: inspection, approved repairs, renovations
• Conduct regular facility inspections to ensure compliance, safety and cleaning standards are met
• Coordinate inspections with insurance providers, fire and health & safety officials. Work closely with state and local agencies on all requirements for renovations and new construction: fire code requirement, elevator, boiler inspections, backflow preventer certifications, etc.
• Conduct regular inspections of the property to assess any needed repairs and maintenance
• Manage inventory by assessing facilities and equipment conditions
• Help to determine when deficiencies are not within internal capabilities and when to contract outside support
• Develop and coordinate written proposals and other purchasing service contract agreements for the facility
• Participate in short- and long-term budget development, identify facility and operations related expenses, and equipment needs for the agency to succeed at all properties.
• Risk Management - Identify possible needs and improvements to facility standards for optimal safety. Communicate findings timely
• Travel periodically to multiple agency locations for meetings, property inspections, and coordination activities
• Serve as an essential employee for emergency operations affecting JFED operations. Partner with JFED and municipal security and safety personnel as needed
• Collaborate with COO and CEO and related Design & Construction Project personnel on construction and renovation projects for JFED facilities. Perform inspections with the owner, architect, and contractors and attend project meetings
• Collaborate and review written proposals for the building, ground maintenance service contracts and other maintenance services such as: HVAC, custodial, elevators, pest control and life safety equipment
• Collaborate with the JFED security to ensure the overall safety of facilities, members and staff
• Collaborate with the COO and agency executive directors to coordinate the short- and long-term range facility improvement goals and projects.
• Supervise, mentor and serve as coach to department staff
• Ensure compliance with locality-specific legal standards and safety regulations
• Identify staffing needs to support the workload
• Manage complaints and overall customer service issues in a professional manner
• Support staff using the JFED fundamentals

Required Education & Experience:

• Bachelor’s degree in facility management, business, information management, or related field
• 5 or more years’ professional experience in Facilities Management, Construction, Operations, or a related field
• 5 or more years of supervisory experience
• 5 or more facilities-related educational or experience related designation: International Facility Management Association (IFMA), Certified Facility Manager (CFM), Certified Energy Manager (CEM) or equivalent.
• Ability to manage multiple projects in a timely manner
• Ability to work effectively with team - internal and external contacts
• Ability to work with a diverse group of people at all levels in the organization

Additional Technical Requirements:

• Proficiency in Microsoft Office
• Excellent oral and written communications skills
• Excellent decision-making skills
• Excellent organizational and troubleshooting skills

Benefits include: Generous PTO; Medical, dental, and vision care included; 403b plan eligible; Group term life insurance; Voluntary disability insurance plan; FSA & HSA options available; Gym membership included and other employee discounts are available.

EEO Statement:

The Jewish Federation of Southern New Jersey, and our family of agencies, is an Equal Employment Opportunity employer. We do not discriminate based upon a person’s actual or perceived gender, race, creed, color, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, marital/civil union status, domestic partnership status, familial status, religion, national origin, nationality, ancestry, age, veteran or military status, disability that does not prohibit performance of essential job functions, or other legally protected characteristics.

The Federation participates in the E-Verify program.

The Federation is committed to working with and providing reasonable accommodation to applicants with disabilities. If you need assistance or an accommodation due to a disability, you may contact us via the link on this posting. EOE