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Administrative Assistant II

$8 - $17.99 per hour

Washoe Tribe of Nevada and California

Administrative Assistant II (Bay Area)

Under direct supervision the Administrative Assistant II performs a variety of administrative duties and tasks. Maintains confidentiality of all privileged information.

Essential Duties & Responsibilities:

  • Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
  • Screens incoming calls and correspondence; exercises judgment and responds accordingly.
  • Records and delivers messages or transfers calls to voice mail when appropriate.
  • Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.
  • Arranges travel, prepares and submits travel-related documents, and maintains travel information as necessary.
  • Maintains financial records; processes accounts payable, purchasing and travel documents.
  • Maintains calendar and appointments for the Regional Manager and for office.
  • Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.
  • Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
  • Prepares and issues receipts for payments.
  • Establishes and maintains an effective filing and retrieval system.
  • Maintains and operates office machines, equipment, and computers. Performs or coordinates general maintenance and repair.
  • Photocopies, collates, distributes, and files documents.
  • Transmits outgoing faxes, and retrieves, logs, and distributes incoming faxes.
  • Maintains inventory of office supplies.
  • Maintains a log for vendor expense.
  • Receives, sorts, logs, and routes mail.
  • Attends meetings and takes minutes as requested.
  • Performs errands for the Regional Manager as needed.
  • Performs other duties as required.

Requirements

Minimum Qualifications:

  • Associate's Degree plus one year administrative or secretarial experience; or equivalent combination of education and experience.
  • Must possess and maintain a valid California or Nevada driver's license or capable of obtaining one within thirty-days (30) of employment.
  • Must be insurable under the Tribe's Driving Policy.
  • Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.
  • Preference will be given to Qualified Native American Indians.

Knowledge, Abilities, Skills, and Certifications:

  • Knowledge of modern office practices, procedures, and equipment.
  • Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
  • Knowledge of records management and basic accounting procedures.
  • Ability to communicate effectively in the English language both verbally and in writing.
  • Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
  • Ability to represent the organization in a professional manner, building respect and confidence.
  • Ability to maintain confidentiality.
  • Ability to handle multiple tasks and meet deadlines.
  • Ability to carry out instructions furnished in verbal or written format.
  • Ability to work independently with minimal supervision.
  • Ability to demonstrate excellence in everything, and continually seek improvement in results.
  • Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).

Physical Demands:

  • While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

  • Work is generally performed in an office setting with a moderate noise level.

The Washoe Tribe of Nevada & California requires a background check of each new hire for employment purposes. Therefore, all conditionally offered positions will be subject to the following:

  • Negative alcohol and drug screen
  • Meet requirements of Public Law 101-630
  • Obtain or possess a valid driver's license for either the state of Nevada or California within 30 days
  • Must be insurable under the Washoe Tribe's driving policy

Salary Description GRADE: NE8 $17.99 ($37,432) - $26.99 ($56,149)

Washoe Tribe of Nevada and California
Vacancy posted 3 days ago
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