Secretary II

Introduction

This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County.

Reinstatement:
Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position.



Transfer:
You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position.



Voluntary Demotion:
You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position.

DESCRIPTION

THE AGENCY

The Alameda County Community Development Agency's mission is to enhance the quality of life of Alameda County residents and plan for the future well-being of the County's diverse communities; to balance the physical, economic and social needs of County residents through land use planning, environmental management, neighborhood improvement, and community development, and to promote and protect agriculture, the environment, economic vitality and human health.


For more detailed information about the agency, please visit: Alameda County Community Development Agency.


THE POSITION

This series specification describes three secretarial classes in which incumbents perform, under general supervision, a wide variety of difficult to complex secretarial and clerical duties; relieve an administrator of administrative details; and perform other related duties as required.


DISTINGUISHING FEATURES


Positions allocated to classes in this series are distinguished from positions in general and specialized clerical classifications in that incumbents in secretarial classes report directly to a County administrative official and have assigned responsibility for relieving him/her of administrative details.


Secretary II positions perform secretarial work for an administrator who has authority over a department or division of more than 150 employees; or if there are fewer than 150 employees, performs secretarial work that includes at least one of the following:


l. Coordinating agenda preparation and scheduling meeting activities of a regulatory County Board or Commission.


2. Serving as secretary to an administrator reporting directly to the head of an agency or department who warrants an Administrative Secretary.


3. Serving as a secretary to the head of a department, which department head reports directly to the electorate, the Board of Supervisors, or the County Administrative Officer.


4. Serving as secretary to a group of Municipal Court Judges who report to the electorate.


5. Reporting to and performing secretarial-administrative duties for an administrator who is privy to the decision-making process of County management affecting employee relations.


MINIMUM QUALIFICATIONS


Either I


The equivalent of one year of full-time experience in the class of Secretary I, or an equivalent or higher level clerical class in Alameda County classified service, that requires a typing proficiency level of not less than 40 wpm. (Non-classified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts.)


Or II


The equivalent of three years of increasingly responsible clerical experience comparable to the County's Secretary I classification, that requires a typing proficiency level of not less than 40 wpm.


NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.


KNOWLEDGE AND SKILLS


NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.


Knowledge of:
• Modern office practices and procedures, including business correspondence, record keeping systems, and standard office equipment operations.
• Correct English usage, including spelling and grammar; business letter writing and proper format for typed materials.
• Word processing and/or spreadsheet applications.
• Principles of managing and coordinating secretarial aspects of a large or complex program.
• Organization and functions of County government.


Ability to:
• Perform difficult clerical work involving independent judgment; type with speed and accuracy at not less than 40 words per minute.
• Prepare clear and comprehensive reports; draft, compose and edit correspondence from brief oral or written instructions, using word processing applications.
• Speak clearly and concisely to obtain and relay information.
• Maintain personnel and other record files.
• Identify and correct errors in English usage, grammar, and mathematical calculations in a variety of documents.
• Organize and prioritize work load; complete work under time deadlines.
• Learn to interpret and apply laws, rules, and written directions to specific situations.
• Establish and maintain effective working relationships with co workers and the general public.
• Assist in devising and keeping office records of a confidential nature; maintain confidentiality.
• Evaluate demands on an Administrator's time; arrange his/her schedule accordingly.
• Work with officials and the general public in routine, emergency, and emotional situations.
• Take responsibility and use good judgment in recognizing scope of authority.


SELECTIVE CERTIFICATION CRITERIA


Some positions require the ability to take shorthand at a speed of not less than 80 words per minute and transcribe it accurately via shorthand or dictation recording equipment.


BENEFITS

The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*:


For your Health & Well-Being

• Medical - HMO & PPO Plans
• Dental - HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1st United Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change.


**Employees in management-designated classifications may be entitled to management paid leave. Refer to the applicable MOU or Salary Ordinance for more information.

Conclusion

TO APPLY :


Please submit a PDF of your updated Alameda County application to Rose Sicam at View email address on click.appcast.io. Please be in contact if you have any questions.


Please note: This position supports multiple public hearing bodies, including evening meetings, by preparing legally required agendas and notices, coordinating meeting logistics, managing records, and preparing official meeting minutes.

You are encouraged to apply immediately as this posting is open until filled and may close at anytime.

Alameda County is an Equal Opportunity Employer