Patient Access Rep II

PAR II PositionUnder general supervision, the PAR handles a high-volume of inbound calls, outbound calls, faxes and other communication with patients, providers, clinic staff, and others needing to access health care services at one or multiple SMP departments/clinics. The PAR staff within SMP contact centers are responsible for providing an excellent patient and customer experience by efficiently coordinating services and accurately answering or properly referring inquiries. The PAR II performs PAR I duties, in addition, acquires job skills to complete substantive assignments/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate actions; executes work in an assigned area to develop expertise needed to be fully functional in an assigned specialty area/clinic.Locations Stanford Medicine PartnersWhat you will do:C-I-CAREExecutes world class practices of service and patient care in support of C-I-CARE standards.Uses C-I-CARE templates and the following components for all communication with patients and staff:CONNECT with people by calling them their proper name, or the name they prefer (Mr., Ms., Dr.)INTRODUCE yourself and your roleCOMMUNICATE what you are going to do, how long it will take, and how it will impact the patientASK permission before entering a room, examining a patient or undertaking an activityRESPOND to patient's questions or requests promptly; anticipate patient needsEXIT courteously with an explanation of what will come nextJob ScopePerforms independently all of Level I, in addition, but not limited to the following:Registers new patients, schedule new or follow-up appointments and updates existing patient accounts in a courteous and professional manner in accordance with performance standards.Identifies accepted insurance plans and those requiring referrals, obtains and updates insurance information if necessary.Resolves any system red flags as they are encountered.Responds to a high-volume of incoming and outgoing telephone calls and faxed referrals to coordinate care.Assists patients with general questions.Facilities communication between the patients and the physician or clinic.Delivers basic knowledge regarding clinic-specific processes.Accurately documents and routes calls to the appropriate department(s).Follows documented protocols and guidelines while utilizing reference documents and resources.Accesses EHR to communicate to clinical staff members and/or physicians through telephone encounters using SBAR format and/or appropriate smart phrases in accordance with performance standards.Manages EHR in-basket(s), work queues, CRM, telephone encounters and referrals.Floats as needed.Provides orientation and training to new staff as assigned.Serves as a job expert in assigned areas, taking on additional special assigned duties.Delivers consistent high-level of customer service by using CI-Care principles.Meets all regulatory and compliance standards.KnowledgeSame as Level I and, in addition:Requires the ability to apply knowledge to perform work.Prioritizes own tasks.Ability to independently check in-basket(s), and responds to patient and care team messages.Fully proficient in Electronic Medical Record System.Level of SupervisionContinues to develop knowledge and skills. Work is reviewed for accuracy and completeness.Assignments are selected to provide increased complexity and variety within the specialty area.All other duties as assigned including department-specific functions and responsibilities:Performs other duties as assigned and participates in organization projects as assigned.Adheres to safety, P4P's (if applicable), HIPAA and compliance policies.Education QualificationsHigh school graduate or equivalent required.Experience QualificationsOne (1) to three (3) years of related experience required.One (1) to three (3) years of call center, and/or patient access experience preferred.EPIC experience preferred.Required Knowledge, Skills and AbilitiesStrong verbal/written communication and listening skills; including excellent interpersonal skills and telephone communication.Ability to maintain composure during challenging interpersonal interactions.Legible handwriting.Basic math skills.Basic computer skills to include keyboarding, mouse movement and data entry skills to enter information into practice management system and EHR.Proficient user for clinical computer systems.Ability to effectively organize and prioritize tasks in order to complete assignments within the time allotted and maintain standard workflow.Ability to work with others in a flexible, cooperative manner.Physical Demands and Work Conditions Physical DemandsConstant Sitting.Frequent Walking.Occasional Standing.Occasional Bending.Occasional Squatting.Occasional Climbing.Occasional Kneeling.Seldom Crawling.Constant Hand Use.Constant Repetitive Motion Hand Use.Frequent Grasping.Occasional Fine Manipulation.Frequent Pushing and Pulling.Occasional Reaching (above shoulder level).Frequent Twisting and Turning (Neck and Waist).Constant Vision (Color, Peripheral, Distance, Focus).LiftingFrequent lifting of 0 - 10 lbs.Occasional lifting of 11 - 20 lbs.Seldom lifting of 21 - 30 lbs.Seldom lifting of 31 - 40 lbs.Seldom lifting of 40+ lbs.CarryingFrequent lifting of 0 - 10 lbs.Occasional lifting of 11 - 20 lbs.Seldom lifting of 21 - 30 lbs.Seldom lifting of 31 - 40 lbs.Seldom lifting of 40+ lbs.Working EnvironmentOccasional Driving cars, trucks, forklifts and other equipment. May be required to drive personal vehicle to sites.Constant Working around equipment and machinery. Office equipment (computers, phones, fax, copy machines, printers, 10-key, etc.)Seldom Walking on uneven ground.Seldom Exposure to excessive noise.Seldom Exposure to extremes in temperature, humidity or wetness.Seldom Exposure to dust, gas, fumes or chemicals.Seldom Working at heights.Seldom Operation of foot controls or repetitive foot movement.Seldom Use of special visual or auditory protective equipment.Seldom Use of respirator.Seldom Working with biohazards such as blood borne pathogens, hospital waste, etc..Blood Borne PathogensCategory III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employmentTravel Requirements10% travel:These principles apply to ALL employees: Commitment to Providing an Exceptional Patient & Family Experience University HealthCare Alliance dba Stanford Medicine Partners sets a high standard for delivering value and an exceptional experience for our