Administrative Assistant II

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.


JOB DESCRIPTION:

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You'll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

The Administrative Assistant II provides advanced administrative support to Operations Divisional Vice Presidents (DVPs) and assigned Directors within Heart Failure Operations. This role requires a high level of professionalism, discretion, and organizational expertise to manage complex administrative functions, support operational effectiveness, and ensure seamless coordination across teams. The position may also provide backup support to senior executive leadership as needed.

What You'll Work On

• Provide comprehensive administrative support to Divisional Vice Presidents and assigned Directors.
• Manage complex calendars, including scheduling meetings across multiple stakeholders, prioritizing conflicting demands, and coordinating logistics.
• Prepare, edit, and format correspondence, presentations, reports, and other business documents with a high degree of accuracy and professionalism.
• Facilitate meeting preparation, including agenda creation, document compilation, and note-taking/action item tracking.

Operational Coordination

• Coordinate departmental activities, projects, and communications to support Heart Failure Operations initiatives.
• Serve as a liaison between leadership and internal/external stakeholders to ensure efficient information flow.
• Track key deliverables, deadlines, and follow-up items to support operational execution.

Travel & Expense Management

• Arrange complex travel itineraries, including flights, lodging, transportation, and meeting logistics.
• Prepare and reconcile expense reports in compliance with organizational policies.

Confidentiality & Discretion

• Handle sensitive and confidential information with the highest level of integrity and discretion.
• Support leadership with materials related to strategic initiatives, organizational changes, and personnel matters.

Backup & Cross-Team Support

• Provide backup administrative support for higher-level executives as needed.
• Collaborate with other administrative staff to ensure continuity of support across the organization.

Process Improvement & Efficiency

• Identify opportunities to improve administrative processes and workflow efficiency.
• Support implementation of standardized procedures and best practices.

Required Qualifications

• High School or GED diploma.
• Minimum of 3-5 years of advanced administrative experience, preferably supporting senior leadership.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills. Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to work independently with minimal supervision while maintaining high accuracy.
• Strong interpersonal skills and ability to interact effectively with all levels of the organization.
• Proactive problem-solving mindset and attention to detail.
• Work Environment Fast-paced, collaborative operations environment supporting Heart Failure programs and initiatives.
• Requires flexibility to support multiple leaders and shifting priorities.

Preferred Qualifications

• Bachelor's degree.

Apply Now

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

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The base pay for this position is
$27.35 - $54.75/hour
In specific locations, the pay range may vary from the range posted.

JOB FAMILY:
Administrative Support


DIVISION:
HF Heart Failure


LOCATION:
United States > Pleasanton : 6101 Stoneridge Dr


ADDITIONAL LOCATIONS:

WORK SHIFT:
Standard


TRAVEL:
Yes, 10 % of the Time


MEDICAL SURVEILLANCE:
No


SIGNIFICANT WORK ACTIVITIES:
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Continuous standing for prolonged periods (more than 2 consecutive hours in an 8 hour day)


Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.


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