Administrative Assistant

Administrative Assistant

Position Summary
Provides administrative and operational support to ensure efficient day-to-day business operations. Serves as a key point of contact, manages schedules, coordinates meetings, and supports internal teams with various administrative functions.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments
• Prepare correspondence, reports, and presentations
• Maintain records, files, and confidential information
• Answer and direct phone calls and emails
• Coordinate office supplies, vendors, and facilities needs
• Assist with travel arrangements and expense reporting
• Support onboarding, recruiting, or HR-related administrative tasks as needed
• Organize meetings, events, and team activities
• Perform data entry and maintain accurate databases

Qualifications

• 2+ years of administrative support experience
• Strong Microsoft Office Suite skills (Outlook, Word, Excel, PowerPoint)
• Excellent verbal and written communication skills
• Strong organizational and time management abilities
• Ability to handle multiple priorities in a fast-paced environment
• High attention to detail and professionalism

Preferred

• Experience with CRM or ATS systems
• Experience supporting multiple managers or departments
• Associate's or Bachelor's degree preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.