Property Assistant

Property Assistant

CMT Properties is a commercial property management firm primarily focused on the office sector, with additional experience managing retail and industrial assets. While we've been operating as CMT Properties for 4.5 years, our leadership team brings over 15 years of experience working directly with many of our clients. We pride ourselves on a team-oriented culture that supports collaboration, encourages autonomy, and empowers our employees to make day-to-day decisions while adhering to our management standards.

We are seeking a motivated and professional Property Assistant to join our commercial property management team. This entry-level role serves as the first point of contact for tenants, visitors, and vendors and plays an important role in ensuring smooth day-to-day office and property operations. This is an excellent opportunity for someone looking to build a long-term career in commercial property management. The position provides hands-on exposure to tenant relations, administrative operations, accounting support, and property management systems, with opportunities for professional growth into more advanced property management roles.

Responsibilities

• Serve as the first point of contact at the front desk by greeting tenants, visitors, vendors, and guests in a professional and welcoming manner
• Answer and route incoming phone calls and respond to general inquiries in a timely and professional manner
• Provide day-to-day customer service support to tenants and property stakeholders
• Receive, sort, and distribute incoming mail and manage outgoing correspondence
• Process invoices and support routine administrative accounting tasks using AvidXchange
• Utilize property management systems such as IMPAK to support daily operational activities
• Draft, format, and send tenant communications, including memos and office correspondence using Microsoft Word and Excel
• Maintain organized electronic and physical filing systems for property and office records
• Support special projects and additional administrative assignments as needed
• Assist the property management team with overall office operations and evolving business needs

Qualifications

Required Qualifications

• High school diploma or equivalent required
• Strong customer service and communication skills, both verbal and written
• Professional, friendly, and customer-focused demeanor
• Prior experience in an office administration, receptionist, customer service, or administrative support role preferred
• Basic understanding of accounting or bookkeeping principles preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and PDF tools
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Willingness to learn new systems, processes, and property management functions

Preferred Qualifications

• Experience in commercial real estate, property management, or related field
• Familiarity with property management or accounting systems such as IMPAK, AvidXchange, or similar platforms
• Exposure to accounts payable, invoice processing, or general bookkeeping functions

Compensation and Benefits

Salary: $45,000 $50,000 annually

Location: Spring, TX Employment Type: Full-Time | On-Site Level: Entry-Level

Career Growth & Development

This role is designed for individuals who are eager to grow within the property management field. The position offers hands-on exposure to tenant relations, accounting support, vendor coordination, budgeting, and overall property operations. Successful candidates will have opportunities to advance into higher-level roles such as Assistant Property Manager or similar positions within the organization.