Administrative Exhibit Coordinator

Job Description

Job Description

In-Office Administrative Role 5 days/week

Monday–Friday office hours 9 am to 5 pm, in person

Role Description

Play a vital, detail-oriented role in supporting the operation of the New York International Auto Show. This is a full-time, in-office clerical and administrative position.

This is an administrative support role for someone who excels in data entry, document management, customer service, and keeping highly structured processes running smoothly. Work closely with exhibitors, sponsors, and contractors — assisting with contracts, reviewing and processing invoices, maintaining accurate records, and supporting the coordination of exhibitor space and planning logistics.

This is a hands-on, detail-heavy position where accuracy, organization, and responsive communication are key to ensuring a seamless experience for our partners.

Key Responsibilities

• Prepare, issue, and track exhibitor contracts, invoices and other required documentation.
• Perform consistent, high-volume data entry to keep exhibitor information and internal systems up to date, using advanced level Excel functions (formulas, pivot tablets, power queries, etc.)
• Provide prompt, professional customer service to exhibitors and partners through email, phone, and in-person interactions.
• Assist in organizing exhibit floor assignments and supporting documentation.
• Be on-site for 2 weeks at the Javits Convention Center during the actual event.
• Support general clerical tasks such as scanning, copying, preparing mailings, and managing incoming documents.

Qualifications

• Strong communication and customer service skills, with the ability to build and maintain professional relationships.
• Exceptional attention to detail and accuracy in data entry and documentation.
• Proactive problem-solving ability and comfort multitasking in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, Outlook, Word); experience with event or CRM systems is a plus.

Why the New York Auto Show?

• Be part of a passionate team that brings this New York iconic event to life.
• Enjoy a competitive benefits package, including 401(k), health, dental, and flexible spending accounts.

Compensation

This role offers a salary range of $40,000 - $50,000 per year , based on experience and expertise.

 

Company Description

The New York International Auto Show is the first and largest-attended auto show in North America. As one of the most influential automotive events in the country, it serves as a trusted resource for consumers and a vital platform for the auto industry.

Company Description

The New York International Auto Show is the first and largest-attended auto show in North America. As one of the most influential automotive events in the country, it serves as a trusted resource for consumers and a vital platform for the auto industry.