Human Resource Administration Coordinator

Job Description

Job Description

The Human Resource Administration Coordinators duties include:

• Provide daily administrative support to the Executive Director and management team.

• Answer and direct phone calls, maintaining a professional office environment.

• Provide front desk coverage and administrative support as needed to ensure efficient and professional operations.

• Prepare correspondence, reports, meeting minutes, and other requested documents.

• Maintain accurate filing systems for resident and facility records to ensure HIPAA compliance and confidentiality.

• Assist with scheduling meetings, staff training, and in-service sessions.

• Support billing, payroll, and data entry as needed.

• Perform additional duties as assigned to support evolving operational needs and organizational priorities.

Human Resources:

• Assist with all stages of the employee lifecycle, including recruitment, onboarding, orientation, and offboarding.

• Maintain accurate and confidential employee personnel files in accordance with NYSDOH regulations.

• Track employee credentials, licenses, and annual health and education requirements, ensuring timely renewals and compliance.

• Support payroll processing by collecting timesheets, verifying attendance

• Assist in developing staff schedules and communicate changes as directed by supervisors.

• Support employee engagement initiatives, recognition programs, and internal communications efforts.

• Serve as the first point of contact for staff regarding policies, procedures, and benefits inquiries, escalating issues as necessary.

• Occasional evening or weekend availability may be required for staff coverage or events.

• Frequently interact with staff, residents, families, and regulatory agencies to support effective communication.

Qualifications:

• High School Diploma or GED required.

• Associate’s or Bachelor’s degree of Business Administration, Human Resources, or a related field preferred.

• Minimum of two years’ experience in an administrative or HR support role required. Experience in healthcare or assisted living is strongly preferred.

• Knowledge of New York State Department of Health (NYSDOH) Assisted Living regulations is a plus.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office technology required.

• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.

• Excellent written and verbal communication skills required.

• Ability to maintain confidentiality and professionalism at all times is essential.

• Provide a compassionate, resident-centered, and team-oriented approach.

Compensation for this role is between $18.50-$20.00 hourly

Benefits offered:

• Medical

• Dental

• Vision

• Employer matched 401K

• Free Lunch!