Program Assistant

We are seeking a detail-oriented and organized Program Assistant to support the day-to-day operations of a program team. This is an excellent entry-level opportunity for someone interested in community outreach, social services, nonprofit administration, or program coordination.

The ideal candidate is dependable, comfortable working with documents and data, and eager to learn. The Program Assistant will help maintain accurate records, coordinate administrative tasks, and ensure the smooth delivery of program services.

Key Responsibilities

• Provide general administrative support to the program team.
• Maintain, organize, and update program files, records, and documentation.
• Enter information into databases and spreadsheets, ensuring accuracy and confidentiality.
• Assist with preparing reports, forms, correspondence, and other program materials.
• Track paperwork, applications, and required documentation.
• Respond to routine inquiries and direct questions to the appropriate team members.
• Assist with scheduling meetings, coordinating appointments, and maintaining calendars.
• Support communication between program staff, participants, and external partners.
• Help monitor deadlines and follow up on outstanding paperwork.
• Perform additional administrative duties as needed to support program operations.

Qualifications

• High school diploma or equivalent required; an associate or bachelor's degree is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Basic proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to handle confidential information with discretion.
• Strong time management skills and the ability to prioritize tasks.