Executive Assistant / Accounting

About the Role

We’re looking for a detail-oriented and dependable Executive Assistant / Accounting to help manage our day-to-day accounting operations while providing administrative support to company leadership. This role focuses on accurate bookkeeping, clean financial reporting, executive coordination, and improving the systems and processes that keep our organization running smoothly. If you enjoy working with numbers, staying organized, solving problems, and helping a growing business operate efficiently, this is a great opportunity to grow with a strong, fast-moving team.

Responsibilities

• Executive & Administrative Support
• Provide day-to-day administrative support to company leadership
• Track action items, follow up on outstanding tasks, and help keep priorities on schedule
• Coordinate with internal teams to ensure projects and administrative tasks are completed on time
• Assist with client, vendor, and internal communications as needed
• Organize company documentation, recurring reminders, and operational processes
• Support general administrative and operational needs as assigned

• Financial Operations & Reporting
• Oversee daily accounting activities, including accounts payable, accounts receivable, bank reconciliations, and the general ledger
• Prepare monthly financial statements and management reports
• Reconcile balance sheet accounts and ensure accurate recordkeeping
• Manage payroll entries and maintain organized financial documentation
• Review service agreements, validate billing, reconcile time entries, and ensure accurate invoicing.
• Maintain accurate recurring billing and client account records
• Prepare financial reports, spreadsheets, and management summaries as needed.

Work Location:

• Onsite in Doral, Florida

Schedule:

• Full-time
• Monday through Friday
• 8:30 AM to 5:00 PM EST

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• Four to seven years of accounting, bookkeeping, finance, or similar experience
• Experience supporting business owners or executives is a plus
• Experience in an IT services, technology, or service-based business is a plus

Required Skills

• Strong understanding of bookkeeping & reconciliations.
• Strong QuickBooks Online experience
• Experience with accounting, billing, or business management software, with the ability to quickly learn new systems
• Proficiency in Microsoft Excel, Outlook, and Microsoft 365
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and work independently
• Comfortable handling confidential information professionally
• Excellent written and verbal communication skills
• Proactive, dependable, and committed to following through on tasks