Receptionist

Job Description

Job Description

Job Title: Receptionist
Job Description

This 6‑month, temp‑to‑hire receptionist role offers the opportunity to support a growing aerospace organization in Everett, WA. Working fully onsite from 7:00 a.m. to 4:00 p.m., you will serve as the first point of contact for visitors, guests, and contractors, while providing essential administrative and front desk support. You will help coordinate site access, support security and trade compliance processes, manage conference rooms and mail, and perform a variety of clerical and customer service tasks that keep daily operations running smoothly.

Responsibilities

• Warmly greet and check in guests, visitors, and contractors at the front desk, ensuring they feel welcome and informed.
• Coordinate with internal hosts to ensure visitors are promptly met and escorted as needed.
• Support site security and global trade processes by managing visitor forms and ensuring documentation is complete and accurate.
• Issue escorted visitor badges and access badges as required, following established security protocols.
• Partner closely with the security leader to provide access badges to new hires and manage access permissions.
• Answer incoming calls, route them appropriately, take accurate messages, and respond to front‑desk emails in a timely and professional manner.
• Manage conference room reservations, ensuring rooms are booked, organized, and ready for meetings and events.
• Arrange and order catering for meetings and events when requested, coordinating details and timing with internal stakeholders and vendors.
• Receive, sort, and distribute incoming mail and packages, notifying recipients promptly when items arrive.
• Perform basic clerical duties, including filing, data entry, photocopying, and scanning of reception and visitor documents.
• Use Microsoft Office and task‑specific online systems to complete daily administrative tasks and maintain accurate records.
• Provide general administrative assistance to support office operations and enhance the overall visitor and employee experience.
• Maintain a clean, organized, and professional front desk and reception area at all times.

• At least 2–5 years of general administrative and/or receptionist experience in a professional office environment.
• Proven front desk and receptionist experience with strong customer service orientation.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to perform basic Excel functions; familiarity with vlookup, pivot tables, and basic Excel analysis is strongly preferred.
• Accurate data entry skills and experience handling administrative documentation.
• Strong verbal and written communication skills for interacting with visitors, employees, and vendors.
• Ability to manage multiple tasks simultaneously, including calls, visitors, emails, and scheduling.
• High school diploma or educational equivalent (GED) required.
• Eligibility to work in a secure aerospace environment in compliance with ITAR requirements.

• Experience providing administrative support in a corporate, industrial, or aerospace environment.
• Demonstrated ability to deliver professional, courteous customer service in a fast‑paced setting.
• Experience coordinating conference room schedules and meeting logistics.
• Familiarity with Zoom or similar video conferencing tools.
• Experience arranging catering and supporting onsite meetings or events.
• Comfort working with task‑specific online systems and internal security or access control tools.
• Strong organizational skills and attention to detail when managing visitor records and access permissions.
• Ability to work independently at the front desk while collaborating effectively with security and other internal teams.

This role is 100% onsite at an aerospace facility in Everett, WA, working a consistent 7:00 a.m. to 4:00 p.m. schedule with a one‑hour lunch break. The position is a 6‑month temp‑to‑hire opportunity, offering a clear path to longer‑term employment for strong performers. You will work in a professional front desk and office environment, interacting regularly with visitors, contractors, and internal staff. The facility provides free onsite parking for employees. Daily work involves using Microsoft Office, Zoom, and other task‑specific online systems, as well as standard office equipment such as phones, printers, scanners, and copiers. The culture emphasizes professionalism, security awareness, and customer service, with a focus on supporting a growing aerospace organization in a secure, compliant environment.

Job Type & Location

This is a Contract to Hire position based out of Everett, WA.

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Everett,WA.

This position is anticipated to close on Jun 16, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.