Executive Assistant ll or III, Day Shift, Executive Services

Shady Grove Medical Center

If you are a current Adventist HealthCare employee, please click this link to apply through your Workday account.

Shady Grove Medical Center seeks to hire an experienced Executive Assistant lll for our Executive Services Department who will embrace our mission to extend God's care through the ministry of physical, mental, and spiritual healing.


As an Executive Assistant lll you will:
• Perform a wide variety of administrative functions including but not limited to coordinating committee meetings, preparing letters/correspondence, reports, and meeting minutes, scheduling meetings
• Handles and types complex and highly confidential material
• Manage and coordinates office and administrative functions
• Coordinates and leads special projects
• Support the clinical and performance improvement initiatives
• Leads and supports committees as designated
• Coordinates data collection, compilation and submission
• Develop and maintain electronic filing system for administrative and personnel records, ensuring that this information is confidential

Qualifications include:
• Required Bachelor's Degree
• Preferred in Health care or Business
• 5-8 years demonstrated administrative experience is required; Experience maintaining an Executive's calendar in C-Suite environment
• Required: Minimum five (5) years demonstrated experience supporting Senior Management.
• PMP or other Executive Assistant Certifications Preferred
• Required: Ability to exercise considerable discretion & independent judgment with all matters and handle highly sensitive, confidential and non-routine information
• Required: Exceptional calendar management and scheduling background for Executive level
• Additional duties such as Manage payroll processing for Operations leadership
and assigned physicians

Work Schedule:

Employment Type: Full-time
Hours per Week: 40 hrs/week
Typical Daily Schedule: 8:00 AM-4:30 PM Monday through Friday
Shift Type: Day
Weekend Requirements: None be available to take calls as needed
Holiday Requirements: Required Follow company holiday calendar
Shift Differential Eligible: No


Pay Range:
$60,486.56 - $107,889.60
If the salary range is listed as $0 or if the position is Per Diem (with a fixed rate), salary discussions will take place during the screening process.

Under the Fair Labor Standards Act (FLSA), this position is classified as:
United States of America (Exempt)

At Adventist HealthCare our job is to care for you.

We do this by offering:

• Work life balance through nonrotating shifts
• Recognition and rewards for professional expertise
• Free Employee parking
• Medical, Prescription, Dental, and Vision coverage for employees and their eligible dependents effective on your date of hire
• Employer-paid Short & Long-Term Disability, Basic Life Insurance and AD&D, (short-term disability buy-up available)
• Paid Time Off
• Employer retirement contribution and match after 1-year of eligible employment with a 3-year vesting period
• Voluntary benefits include flexible spending accounts, legal plans, and life, pet, auto, home, long term care, and critical illness & accident insurance
• Subsidized childcare at participating childcare centers
• Tuition Reimbursement
• Employee Assistance Program (EAP) support

As a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care. Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County.

If you want to make a difference in someone's life every day, consider a position with a team of professionals who are doing just that, making a difference.

Join the Adventist HealthCare team today, apply now to be considered!

COVID-19 Vaccination

Adventist HealthCare strongly recommends all applicants to be fully vaccinated for COVID-19 before commencing employment. Applicants may be required to furnish proof of vaccination.

Tobacco and Drug Statement

Tobacco use is a well-recognized preventable cause of death in the United States and an important public health issue. In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine and drug use.

While some jurisdictions, including Maryland, permit the use of marijuana for medical purposes, marijuana continues to be classified as an illegal drug under the federal Controlled Substances Act. As a result, medical marijuana use will not be accepted as a valid explanation for a positive drug test result.

Adventist HealthCare will withdraw offers of employment to applicants who test positive for Cotinine (nicotine) and marijuana. Those testing positive are given the opportunity to re-apply in 90 days, if they can truthfully attest that they have not used any nicotine products in the past ninety (90) days and successfully pass follow-up testing. ("Nicotine products" include, but are not limited to: cigarettes, cigars, pipes, chewing tobacco, e-cigarettes, vaping products, hookah, and nicotine replacement products (e.g., nicotine gum, nicotine patches, nicotine lozenges, etc.).

Equal Employment Opportunity
Adventist HealthCare is an Equal Opportunity/Affirmative Action Employer. We are committed to attracting, engaging, and developing the best people to cultivate our mission-centric culture. Our goal is to have a welcoming, equitable, and safe place to work and grow for all employees, no matter their background. AHC does not discriminate in employment opportunities or practices on the basis of race, ethnicity, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, pregnancy and related medical conditions, protected veteran status, or any other characteristic protected by law.

Adventist HealthCare will make reasonable accommodations for applicants with disabilities, in accordance with applicable law. Adventist HealthCare is a religious organization as defined under applicable law; however, it will endeavor to provide reasonable accommodations for applicants' religious beliefs.


Applicants who wish to request accommodations for disabilities or religious belief should contact the Support Center HR Office.