Administrative Assistant

$22 - $25 per hour

Jobot

Administrative Assistant / 4 Day work week / Amazing company & culture!!
This Jobot Job is hosted by: Jillian Morgan
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $22 - $25 per hour
A bit about us:
We are a mission-driven organization dedicated to strengthening communities through strategic investments, partnerships, and capacity-building initiatives. Our work focuses on creating equitable opportunities, supporting nonprofit organizations, and driving meaningful community impact.
By combining grantmaking, data-informed decision-making, stakeholder engagement, and operational excellence, we collaborate with community leaders, nonprofits, and residents to advance long-term positive change.
This is a fully onsite position, working 36 hours/week, Tuesday-Friday!
Why join us?
Competitive compensation and comprehensive benefits package
Medical, dental, vision, and retirement benefits
Generous paid time off
Opportunity to work for a highly respected mission-driven organization
Collaborative and supportive team environment
Meaningful work that directly impacts communities
Professional development and growth opportunities
Exposure to grantmaking, nonprofit operations, community development, and strategic initiatives
Job Details
We are seeking a highly organized and detail-oriented Programs Associate to support program operations, grant administration, community initiatives, and organizational effectiveness.
This individual will serve as a key operational partner, helping manage grant processes, maintain data integrity, coordinate projects, support reporting efforts, and ensure efficient execution of programmatic initiatives.
The ideal candidate is proactive, resourceful, analytical, and thrives in a fast-paced environment where attention to detail and relationship-building are equally important.
Key Responsibilities
Program & Grant Administration
Support the full lifecycle of grantmaking programs from application through evaluation
Maintain grant documentation and records
Assist with due diligence activities and organizational reviews
Track grant timelines, deliverables, and reporting requirements
Coordinate communications with nonprofit partners and stakeholders
Support process improvement initiatives across programs
Operations & Administrative Support
Coordinate meetings, agendas, materials, and follow-up action items
Maintain electronic and physical records
Prepare and organize documentation for audits and compliance reviews
Assist with office operations and administrative functions
Support cross-functional projects and organizational initiatives
Data & Reporting
Maintain accuracy within grants management and reporting systems
Generate reports and analyze program data
Assist with survey administration and data collection efforts
Monitor performance metrics and outcomes
Support data-driven decision-making and continuous improvement
Research & Community Engagement
Conduct research related to community initiatives and program opportunities
Support stakeholder engagement activities
Assist in preparing presentations, reports, and communications
Collaborate with internal and external partners on strategic projects
Qualifications
Bachelor's degree or equivalent combination of education and experience
3+ years of project coordination, program administration, operations, executive support, nonprofit, foundation, or grants administration experience
Strong organizational and project management skills
Experience managing multiple priorities and deadlines simultaneously
Exceptional written and verbal communication skills
Strong analytical and problem-solving abilities
High attention to detail and accuracy
Ability to handle confidential information with professionalism and discretion
Preferred Experience
Nonprofit, foundation, philanthropy, or grantmaking experience
Executive administrative support experience
Data reporting and analysis
Community engagement initiatives
Grants management platforms
Survey and reporting tools
Technical Skills
Microsoft Office Suite (Excel, Outlook, Word)
Google Workspace
Project management software
Data reporting tools
Grants management systems
Virtual meeting platforms
Interested in hearing more? Easy Apply now by clicking the "Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

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