Administrative Assistant

Location: Austin, TX (78735) Assignment Type: Direct Hire Pay: $50,000–$65,000 annually Work Schedule: Monday–Friday | 8:00 AM – 5:00 PM | Fully Onsite Benefits: Eligible for medical, dental, vision, and 401(k) benefits. About the Company Our client is a well-established Austin-based engineering and professional services firm. With a collaborative culture and strong reputation in the market, they offer employees long-term stability and opportunities for professional growth. Position Overview Our client is seeking an Administrative Assistant to provide high-level administrative support while serving as a key point of contact for clients and internal teams. This position is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is comfortable balancing executive support, office coordination, customer service, and light business development responsibilities. This role supports senior leadership and plays an important part in keeping daily operations running smoothly. The ideal candidate is proactive, resourceful, personable, and confident enough to take initiative, ask questions, and adapt to changing priorities. Key Responsibilities Provide administrative support to executive leadership, including calendar management, scheduling meetings, and coordinating day-to-day priorities. Serve as a professional point of contact for clients, vendors, and internal teams while delivering exceptional customer service. Maintain and update CRM records, client information, and administrative documentation. Assist with proposal preparation, presentations, contracts, and other business development materials. Coordinate meetings, office logistics, travel arrangements, and operational activities. Prepare reports, correspondence, and presentations using Microsoft Office Suite. Support project tracking, operational workflows, and follow-up on outstanding tasks and deliverables. Answer incoming calls, manage office communications, and route inquiries appropriately. Assist with special projects and provide administrative support across multiple departments as business needs evolve. Qualifications Bachelor's degree preferred. 2+ years of administrative, office coordination, executive support, or related experience. Experience using CRM systems. Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Excellent organizational skills with the ability to manage multiple priorities simultaneously. Strong written and verbal communication skills. Professional demeanor with outstanding customer service abilities. Highly detail-oriented with excellent follow-through and problem-solving skills. What We're Looking For Someone who is proactive, resourceful, and willing to roll up their sleeves A strong communicator who can "read the room" and adjust their communication style accordingly. Comfortable supporting a busy executive and confidently following up when additional information is needed. Flexible, adaptable, and able to thrive in a dynamic, fast-paced office environment. Positive attitude with a strong sense of ownership and accountability. Someone seeking long-term growth within an organization. #J-18808-Ljbffr Addison Group