Accounts Payable specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a construction and contractor organization in Stockton, California on a Contract basis. This role supports day-to-day payables activity by ensuring invoices, vendor records, and payment documentation are handled with accuracy and consistency. The ideal candidate brings hands-on accounts payable experience, a strong eye for detail, and the ability to work effectively with finance partners to keep deadlines on track.

Responsibilities:

• Review and enter vendor invoices with accurate account coding, required approvals, and payment timing in alignment with company guidelines.

• Verify billing documents against purchase orders, receipts, and other supporting records before submitting items for payment.

• Manage company credit card activity by reconciling statements, pairing charges with receipts, and resolving unmatched transactions.

• Compare vendor statements to internal records, identify variances, and research missing invoices or payment issues.

• Communicate with vendors and internal stakeholders regarding payment updates, account questions, and open discrepancies.

• Maintain organized accounts payable files and ensure supporting documentation is complete, current, and easy to retrieve.

• Prepare routine accounts payable reports and assist with recordkeeping needed for daily and month-end activities.

• Follow established accounting controls, departmental procedures, and company policies while supporting continuous improvement in payable processes.

• Partner with the finance team to meet recurring processing deadlines and escalate exceptions or inaccuracies when needed.

For immediate consideration please contact Cortney View phone number on ziprecruiter.com

• 3+ years of experience in accounts payable or a closely related accounting support role.
• Practical knowledge of invoice processing, purchase order matching, vendor reconciliation, and credit card reconciliation.
• Ability to identify, investigate, and resolve billing or payment discrepancies with a high degree of accuracy.
• Strong organizational skills with the ability to manage multiple priorities and meet regular deadlines.
• Clear written and verbal communication skills for interacting with vendors and internal team members.
• Comfort working in accounting software and using Microsoft Office applications, including Excel.
• Experience handling invoice coding, check runs, and general accounts payable workflows in a fast-paced environment.