Administrative Coordinator

ABOUT POET At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty years our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and a leader in sustainable products in the world. BENEFITS & PERKS Eligible Team Members may receive $$ Competitive BONUS opportunities - up to SIX bonuses per year (Quarterly Profit Sharing & Value Share) Paid time off and paid holidays - 40 hours of PTO available on Day 1, on top of a biweekly PTO accrual program! Comprehensive benefits package; Individual and family plans for health, dental, & vision insurance, including a generous employer Health Savings Account contribution. Competitive pay, including shift premium pay for qualifying positions. 401K with company match. Paid Parental Leave. Tuition reimbursement. Attractive Relocation Assistance and Bonus Programs for qualifying positions and/or locations. Safety and cold weather gear reimbursements. Discounted home and auto insurance. All POET Team Members enjoy A multifaceted wellness program encompassing the whole person – mentally, physically, and spiritually. 'Family-first' culture. Onsite fitness centers or fitness reimbursements. JOB SUMMARY & RESPONSIBILITIES Our Administrative Coordinators play an integral role at each of our facilities partnering with internal and external stakeholders to achieve the mission at POET. In this position, you will support the grain procurement team through interactions with local grain producers and administration of grain contracts. You will be the liaison between the human resources team and the local team members. You will be responsible for greeting visitors and ensuring they have an exceptional experience. You will have ownership of the mail, workrooms, and office supplies. You will perform inventory cycle counts for spare parts assets to ensure system accuracy. You will serve as part of the qualification team to assist your leaders in reviewing and onboarding service providers to ensure they are compliant with POET qualification requirements. This includes coordinating communication between leaders/vendors/contractors and may also require collecting documentation to help the team evaluate and mitigate potential risk for each. Schedule: Monday - Friday, day shift This is an on-site role located in Alexandria, IN. Responsibilities include: Supporting grain contract administration and periodic audits, while adhering to regulatory compliance. Building and maintaining relationships with local grain producers. Serving as the first point of contact for team member inquiries within the realm of Human Resources (with a dedicated Human Resources Team as a resource). You will need to be able to understand and educate team members on basic benefit inquiries, including facilitating leave of absence requests. Assisting with payroll processing on a biweekly basis, this includes having access to confidential information which makes having high integrity and discretion a daily expectation within this role. Helping with recruitment, which includes communicating with new hires, facilitating new hire paperwork and providing a world class onboarding experience. Greeting visitors courteously (in-person and on the phone), determining their needs, and directing them as appropriate. Performing inventory counts for spare parts assets to ensure system accuracy. Assisting vendors/contractors who are working to become compliant with POET’s qualification requirements. Coordinating Record Retention activities with the General Manager to maintain compliance with POET’s Record Retention Policy. Distributing the daily mail and maintaining workrooms and inventories of supplies. Coordinating lunches, team celebrations or events, fundraising campaigns, etc. Sharing best practices and identifying process improvements. Being a champion for POET in the community. Foster a culture of safe behavior and environmental compliance at all times. Maintain and advance the food safety and quality of POET’s products and processes to deliver a best-in-class culture of quality. Since we’re all about teamwork and getting the job done, your skills may be put to a lot of other uses! QUALIFICATIONS & SKILLS High school diploma or equivalent required. Excellent organizational and time management skills. Strong communication skills – both written and verbal. Knowledge of the basics of Microsoft Office Suite and the ability of learning new programs. A SUCCESSFUL CANDIDATE WILL HAVE High level of personal integrity Interpersonal skills – ability to effectively interact with individuals at all levels within/outside the organization Demonstrated problem-solving and critical thinking skills Ability to embrace and promote change Innovative mindset Dedicated to honesty, confidentiality, and ethical behavior in all business matters and assignments. Self-awareness in the face of uncertainty Ability to work in a team environment Eagerness to learn and change the world – you’re Never Satisfied! PHYSICAL REQUIREMENTS & WORK ENVIRONMENT This role has some physical requirements that our team members will need to be able to perform, such as: Frequently sitting while working on a personal computer. Occasionally walking and climbing stairs. Occasionally wearing personal protective equipment (PPE). POET is an Equal Opportunity Employer committed to maintaining a workplace free from discrimination and harassment. Employment decisions are based on qualifications, abilities, merit, and other legitimate business factors, without regard to any legally protected characteristic. This policy applies to all aspects of employment, including recruitment, hiring, compensation, benefits, working conditions, promotion, and termination. #J-18808-Ljbffr