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Executive Assistant (Office of the Dean)

Johns Hopkins University

United States
Executive Assistant

We are seeking an Executive Assistant who will assist in all administrative matters and provide administrative support for day-to-day operations for an executive leader(s). The Executive Assistant supports the executive(s) on a variety and range of administrative and office functions, e.g. oral and written communications, calendars, meetings, travel arrangements and special projects as needed.

Specific Duties & Responsibilities

  • Coordinate calendars and arrange meetings and events.
  • Prepare meeting summaries and confidential reports for executive management regarding sensitive and complex issues. Record and draft minutes. Monitor and follow-up on action items.
  • Organize committees and meetings on behalf of the executive(s).
  • Assume full responsibility and accountability for carrying out and completing special projects and assignments.
  • Work closely with and interact regularly with high-level staff, officers, and special guests.
  • Represent the executive(s) in appropriate circumstances within the scope of the position's responsibility.
  • Schedule and prepare travel-related and other reimbursements as needed.
  • Assist with files, letters, and preparation of departmental reports.
  • Other duties as assigned.
Minimum Qualifications
  • Bachelor's Degree.
  • Five years of progressively responsible experience providing administrative support with experience working on a wide variety of special projects and special assignments.
  • Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications

Technical Qualifications & Specialized Certifications

  • Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

Technical Skills & Expected Level of Proficiency

  • Calendar Management - Advanced
  • Confidentiality and Discretion - Advanced
  • Interpersonal Skills - Advanced
  • Meeting Coordination - Advanced
  • Office Procedures - Advanced
  • Oral and Written Communications - Advanced
  • Organizational Skills - Advanced
  • Project Management - Intermediate
  • Travel Coordination - Advanced

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

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Vacancy posted 1 day ago
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