Executive Assistant to the Dean

About the Opportunity The School of Law seeks an experienced Executive Assistant (EA) to provide high‑level administrative support to the Dean and manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean’s calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors. Qualifications Bachelor’s degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management. Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism. Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material, and communicate effectively with a wide range of audiences. Excellent verbal and written communication skills and demonstrated ability to take initiative and provide consistent follow‑through on tasks independently. Experience managing complex calendars, preferably in a national and/or global setting. Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook etal.) and expertise with program management tools preferred. Management experience and the demonstrated ability to delegate tasks or responsibilities. Strong critical thinking and problem‑solving skills, exhibiting good judgement and discretion at all times. Responsibilities & Accountabilities Executive Support (40%) Assess and prioritize incoming requests, using sound judgement to determine the appropriate response, referral, or action aligned with the Dean’s style and University policies. Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive‑level correspondence. Manage and coordinate the Dean’s calendar, using independent judgement to prioritize requests and resolve conflicts. Coordinate and manage the Dean’s executive’s domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports. Office & Operations Management (40%) Oversee daily operations and front‑desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution. Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set‑up, and logistics. Supervise, train, and schedule student workers and front‑desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization evolves. Projects & Events (10%) Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed. Ensure projects and initiatives are executed accurately, on time, and with appropriate follow‑through. Communication & Relationship Management (10%) Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately. Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions. Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow‑up actions are completed in a timely manner. Documents to Submit Please submit a resume, cover letter, and a list of 3 references in a single PDF file. Position Type General Administration Compensation Grade/Pay Type: 108S. Expected hiring range: $60,315.00 – $85,192.50. Equal Opportunity/Affirmative Action Statement All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. #J-18808-Ljbffr NU USA Northeastern University