Payroll Coordinator

Restaurant Depot is the nation’s leading members-only, wholesale cash-and-carry supplier serving independent restaurants, caterers, delis, convenience stores, and other foodservice businesses across 165+ locations in 35 states. Our stores offer bulk quantities of fresh meat, seafood, produce, dairy, frozen foods, grocery items, beverages, paper goods, cleaning supplies, restaurant equipment, and more. Open seven days a week, we are committed to delivering quality products, competitive pricing, and exceptional service to our members.

Job Summary

The Junior Payroll Coordinator supports the accurate & timely processing of weekly and biweekly payroll for 1,000+ employees across multiple states. This role maintains employee payroll records, audits time & attendance information, processes payroll adjustments, resolves discrepancies & supports company locations with payroll and onboarding inquiries. The ideal candidate is detail-oriented, organized & able to manage confidential information while meeting strict payroll deadlines.

Key Responsibilities

• Assist with processing weekly & biweekly payroll for 1,000+ employees across multiple states
• Enter & maintain employee payroll information including wage and salary changes, deductions, transfers, tax withholdings, leaves of absence & terminations
• Verify employee address, tax withholding & direct deposit changes for accuracy
• Calculate & process retroactive payments, corrections & other payroll adjustments
• Process stop-payment requests, direct deposit reversals & replacement checks
• Audit payroll registers, reconcile payroll information & resolve discrepancies
• Monitor employee timecards & partner with location management to correct issues prior to payroll deadlines
• Ensure timesheets are complete, accurate & properly approved
• Review time & attendance reports, payroll import files & paid time off balances for accuracy
• Provide payroll and time & attendance system support to company locations
• Audit new-hire information against onboarding documentation & resolve discrepancies prior to payroll processing
• Assist company locations with payroll & onboarding system questions
• Investigate employee and location payroll inquiries & coordinate timely resolutions
• Assist with liens, garnishments & exception reports in coordination with the company’s service provider
• Partner with Human Resources & Benefits to resolve payroll-related matters
• Maintain confidentiality of payroll, financial & employee information

Qualifications

• 0–2 years of payroll, accounting or administrative experience
• Proficiency in Microsoft Excel & Word
• Strong attention to detail, analytical ability & organizational skills
• Strong written & verbal communication skills
• Ability to manage competing priorities & meet strict deadlines
• Ability to work independently & collaboratively within a team environment
• Ability to maintain confidentiality & appropriately handle sensitive information

Preferred Qualifications

• Associate degree or equivalent combination of education, training & relevant experience
• Experience supporting a high-volume, multi-state payroll environment
• Experience with ADP Enterprise or a comparable payroll platform
• Experience processing payroll for exempt, non-exempt & union-represented employees

Work Environment & Expectations

Primarily office-based environment involving extensive computer, payroll system & administrative work. Requires consistent attention to detail, collaboration with company locations & internal departments, and the ability to meet strict weekly and biweekly payroll deadlines.

Benefits & Perks

• Medical, Dental & Vision Insurance Coverage
• 401(k) Retirement Plan with Employer Match
• Paid Time Off (PTO) in accordance with company policy
• Six (6) Paid Company Holidays
• Tuition Reimbursement Program (subject to eligibility & plan guidelines)
• Additional Voluntary Supplemental Benefits (may include life insurance, disability coverage, employee assistance programs & other optional benefits)
• Competitive & Comprehensive Benefits Package Designed to Support You & Your Family
• All benefits are subject to eligibility requirements & plan terms

Equal Employment Opportunity

Restaurant Depot is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state or local law.