STAFF ACCOUNTANT

Job Description

Job Description

SUMMARY:

Staff Accountant performs a variety of accounting functions supporting the Accounting Manager position and helping to ensure compliance with GAAP. Accounts Payable is a large portion of duties assigned. Responsible for filing and tallying deposits. S/He must also be detail oriented and good with numbers. Additionally, accessing and managing databases, spreadsheets, online vendor portals, cloud and web-based storage, and bank accounts is a regular part of the job. All aspects of this position support patient centered medical care. This is an in office position located in our Admin office in Santa Barbara CA.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payables:

• Matches invoices to purchase orders and packing slips, readying the bills for payment. Additional verification processes may be necessary.
• Reviews invoices and resolves any irregularities or discrepancies.
• Verifies invoices have been approved by appropriate personnel.
• Codes and accurately enters payables and sets up new vendors in the SAGE INTACCT database.
• Sets up invoices for payments based on due dates and manages regular payables in which invoices are not provided. For example, “Rents.'
• Corresponds with vendors and responds to inquiries.
• Prints Checks.
• Matches invoices to checks and presents them for signature.
• Reconciles monthly vendor statements.
• Maintains vendor files, W9’s and 340B program payments and deposits.
• Assists in annual distribution of 1099’s and mapping 1099 vendors in SAGE INTACCT.

Receivables:

• Manages the booking of all receivables and related spreadsheets.
• Responsible for obtaining daily deposit batches for each clinic.
• Prepares bank deposits from funds collected in office.
• Arranges for delivery to the bank or remote deposit.
• Assists in managing grant receipts and the grant invoicing process. Applies payments to invoices and pledges receivable.
• Reconciles to Donor Perfect Software.

Month End:

• Performs complex bank reconciliations in a timely manner and posts any resulting journal entries.
• Journal Entries include: Accruals, Allocations, Depreciation, Prepaids, and Revenue Entries.
• Reconciles balance sheet accounts and manages associated spreadsheets.
• Runs reports in SAGE INTACCT to ensure accuracy of Profit & Loss, Balance Sheet, Payables, and Receivables.

Miscellaneous:

• Assists with asset adjustments, petty cash, capital expenditures and G/L spreadsheets to ensure audit compliance.
• Support preparation of standard and ad hoc management reports through information verification, proofreading, assembly and other related activities.
• Work on other special projects as needed, including annual budget, annual audit, and analysis as needed.
• Willing to learn EHR system processes involving patient records and reporting.

Computers:

• Must be proficient with Microsoft suite products such as Excel, Outlook, Teams, Word etc.
• Familiar with SAGE INTACCT or other integrated accounting software.
• Must be willing and able to follow internal and external policies regarding protected health information (HIPAA) and IT security.

Payroll:

• Coordinates with Human Resources to process and book payroll entries.
• Coordinates benefits payments for pension, garnishments and other deductions.
• Ensures payroll expenses and or accruals are properly recorded in SAGE INTACCT and reconciles 941 on a quarterly basis.
• Verifies auto-transfer and reconciles balances for 403b and 457b.

OTHER DUTIES AND RESPONSIBILITIES:

1. Demonstrate understanding of and observe all SBNC policies, procedures, rules and regulations.
2. Demonstrate successful work-related behaviors including attending SBNC meetings as required.
3. Interact with patients, physicians, staff, vendors, and visitors in a positive manner that reflects the SBNC mission and philosophy.
4. Participate in work-related seminars and webinars to stay current with industry rules and regulations.

The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or it is a logical assignment to the position. The employee is expected to perform other duties necessary for the effective operation of the department.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

Education: Associate’s or Bachelor’s degree in Accounting preferred.

Experience: Prior experience in non-profit or medical industry preferred.

Knowledge of: SAGE INTACCT or similar software with ability to quickly transfer skills.

Preferred Qualifications: Advanced Excel skills.

Physical Demands: May be required to lift objects weighing up to 20 pounds. Sitting in a normal seated position for extended periods of time. Reaching by extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal range. Ability to move about.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job unless providing such accommodations would result in undue hardship for the SBNC.

Salary: $30 - $32 per hour