Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a contract opportunity based in Santa Barbara, California. This role is ideal for someone who is organized, approachable, and confident managing invoice processing, coding accuracy, and vendor payments across multiple departments. The position requires strong follow-through, careful review of financial details, and the ability to work collaboratively while keeping payment schedules on track.

Responsibilities:

• Process invoices from receipt through payment, ensuring entries are complete, accurate, and aligned with established approval workflows.

• Assign general ledger codes, validate supporting details, and review system-generated data to confirm transactions have been recorded correctly.

• Coordinate with department leaders to obtain timely approvals and resolve questions related to invoice status, coding, or payment handling.

• Execute recurring payment runs each week, including ACH transactions, check disbursements, and payments issued through online vendor portals.

• Manage payments across multiple bank accounts while maintaining accuracy, proper documentation, and audit-ready records.

• Handle credit memos and other payment adjustments, making sure vendor balances and internal records remain up to date.

• Use Excel tools, including pivot tables, to organize payment activity, track exceptions, and support reporting needs.

• Provide dependable support during process updates or training periods, adapting quickly to new workflows and team expectations.

• Hands-on experience in accounts payable, including invoice review, payment processing, and vendor-facing follow-up.
• Working knowledge of general ledger coding, credit memos, and account classification within an AP environment.
• Experience with ACH payments, check runs, and electronic payment portals.
• Proficiency in Microsoft Excel, including the ability to build and interpret pivot tables.
• Strong attention to detail with the ability to audit entered data and identify discrepancies before payment is released.
• Effective communication skills and a collaborative approach when working with multiple department stakeholders.
• Comfortable learning new systems and procedures while maintaining a high level of accuracy and accountability.