Legal Administrative Assistant

We are seeking a highly organized, personable, and detail-oriented Administrative Legal Assistant to support our Estate Planning and Business/Corporate Law practice groups. This role involves managing administrative responsibilities, supporting client communications, facilitating estate planning signing conferences, and assisting with a variety of business and corporate legal matters. Key Responsibilities Signing Conferences & Client Meetings Coordinate signing conferences, including managing client and attorney schedules and room reservations, arranging witnesses and notaries, collecting and compiling documents for signature, and completing necessary post-signing filing and client communications. Verify execution requirements for wills, trusts, healthcare powers of attorney, ensuring all legal formalities are met. As needed, coordinate witnessing and notarization for all legal instruments, acting as a notary or managing internal witnesses. Business/Corporate Practice Support Serve as a client point of contact, coordinating meetings and follow-up communications. Prepare and assemble corporate minute books and other client deliverables (both physical binders and digital archives). Support business entity formation and maintenance by preparing routine filings, applications, annual reports, and similar documents for submission to state and federal agencies. Draft and proofread basic corporate documentation and legal correspondence. Manage client files within our practice management system, ensuring organization and confidentiality. Qualifications & Skills Experience: Minimum of 4 years of experience in administrative, professional, or project management roles, with preference given to backgrounds in law firms and experience in estate planning, probate, or business/corporate law. Certifications: Active Notary Public commission (or willingness to obtain one within 30 days of hire) is required. Interpersonal Skills: Exceptional empathy, patience, and professionalism when interacting with estate planning clients dealing with sensitive life events. Technical Skills: Proficiency with MS Office (Word, Excel) and legal practice management or corporate filing systems. Discretion: Absolute commitment to maintaining strict client confidentiality. #J-18808-Ljbffr