Administrative Assistant

Introduction McKenney’s has been going strong for more than seven decades. Our culture values people and ideas, and we work together to deliver the most innovative solutions to our customers. We help you grow in your career through training and support, and as an equal opportunity employer, we provide comprehensive benefits and give you a firm foundation for the future. Overview For over 70 years, McKenney’s, Inc., one of Atlanta’s Best Places to Work, has been providing Atlanta and the Southeast with quality mechanical solutions to meet the needs of our customers. We are seeking an experienced Administrative Assistant to join our team, working in a fast-paced, collaborative, high-energy environment. This key position will work in a team environment, providing support to multiple Project Managers, Field Leadership, and the Vice President for Construction. Responsibilities Advanced skills using Excel (i.e. pivot tables, various functions, and shortcuts) Advanced computer skills with a focus on spreadsheets and quick learning of new systems Able to problem solve, detail-orientated, patient, and critical thinker Flexible and works well independently Set-up and ongoing management of office supplies for the PMs and job site office General purchasing and creating and issuing purchase orders Generate documentation and/or document control including drawing/specification notices, change order management, construction schedules, and other project-specific work Project transaction reports – run as needed for projects Accounts payable problem invoices – resolving invoices that are over POs, invoices with no POs, incorrect PO references, etc. Work with PMs on project-specific reporting, scheduling, and contract administration. Preparation of entertainment expense reimbursement requests Maintain positive and effective relationships with clients, vendors, and project teams Maintain owner- or contractor-controlled insurance program for McKenney’s and our vendors Work with PMs with monthly cost-plus and lump sum billings Requirements High school diploma or GED At least 3+ years in an administrative position Experience with accounting software Exceptional command of Excel and Adobe Acrobat Professional Manifest billing experience PREFERRED QUALIFICATIONS Bachelor's degree preferred Experience as a construction-related administrative assistant Salesforce CRM support Microsoft Excel Certified Cost Plus Smartsheet strongly preferred KNOWLEDGE, SKILLS, ABILITIES, AND CHARACTERISTICS Detail-oriented with strong organizational, team development, and leadership skills Ability to prioritize work and handle multiple tasks Excellent note-taking skills. Able to acknowledge where skillsets can benefit the team and offload team member’s duties. Excellent communication skills both written and verbal Ability to perform independently with minimum supervision Well-developed sense of judgment Ability to maintain customer and employee trust and protect operations as needed by keeping information confidential Strong interpersonal skills and the ability to interact well within a team Ability to use time productively, maximize efficiency, and meet challenging work goals Able to demonstrate a serious commitment to accuracy and quality while meeting goals or deadlines Ability to take on additional responsibilities as needed as well as determine and manage priorities with minimal guidance Must possess and maintain an exceptional work ethic, uphold company values, and demand the highest standard of conduct from self and others Professional appearance and a polished image that inspires confidence and trust WORKING CONDITIONS AND PHYSICAL EFFORT Work is usually performed in a typical interior office environment. No or very limited exposure to physical risk. No or very limited physical effort is required. This job plan describes, in broad terms, the general functions and responsibility levels of this position. #J-18808-Ljbffr ViziRecruiter,LLC.