Staff Accountant

Staff Accountant

Under the supervision of the Controller, the Staff Accountant performs accounting and grant billing duties in accordance with generally accepted accounting principles, established organizational policies, grantor requirements, and applicable compliance standards. This position supports the Finance department by maintaining accurate financial records, preparing reconciliations, assisting with month-end activities, and ensuring timely and accurate billing and reporting for grants and related funding sources. This position helps ensure compliance with accounting standards, company policies, and regulatory requirements while providing financial information to support business decisions.

Competencies & Key Responsibilities

Leadership

• Model the mission, vision, ICARE values, objectives, policies, programs, and procedures of Boys & Girls Clubs of Greater Tampa Bay; and the principles and practices of non-profit organizations.

Accounting, Grant & Data Accuracy

• Records journal entries, deposits, invoices, payments, and other accounting transactions accurately and timely.
• Assists with month-end and year-end close processes, including account reconciliations and supporting schedules.
• Maintains general ledger detail and research variances or discrepancies as needed.
• Supports preparation of financial reports, audit schedules, and other documentation requested by the Controller.
• Maintains organized electronic and paper records in accordance with organizational policies and audit requirements.
• Prepares, submits, and tracks monthly, quarterly, and other periodic grant billings and reimbursement requests in accordance with grant agreements and funder requirements.
• Reviews grant expenditures for allowability, proper coding, documentation, and alignment with approved budgets.
• Maintains grant billing files, supporting schedules, expenditure reports, and documentation needed for audits and funder reviews.
• Monitors grant revenue and expenses, identifies discrepancies, and works with program and finance staff to resolve issues timely.
• Assists with preparation of grant financial reports and provides financial information needed for renewals, amendments, and closeout processes.
• Tracks receivables related to grant billings and follows up on outstanding reimbursement payments as appropriate.

Accounts Receivable and Cash Management:

• Demonstrates the ability to accurately process invoices, monitor receivables, record and reconcile cash receipts, maintain financial controls, resolve account discrepancies, and ensure compliance with established accounting policies and procedures.
• Research payment discrepancies and assists with collection follow-up as needed.

Collaboration

• Prepares audit schedules and responds to documentation requests related to assigned accounting and grant activity.
• Supports compliance with internal controls, grant requirements, organizational policies, and applicable accounting standards.
• Work with multiple departments across the organization to ensure accurate financial data, obtain documentation, clarify expenses, and support timely billing and reporting.
• Assists the Controller with special projects, process improvements, and financial analysis as requested.

Qualifications/Requirements

• High School Diploma required. Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• Minimum of 1 to 2 years of responsible accounting, bookkeeping, accounts receivable, grant billing, or related finance experience.
• Experience with general ledger accounting, reconciliations, and financial reporting.
• Highly proficient with Outlook, Excel, and other computer applications.
• Understanding of nonprofit accounting and grant billing requirements preferred.
• Experience using accounting software and Microsoft Excel.
• Must be able to clear a level II background screening and drug screening through one of our vendors.
• Valid State Driver's License and must be eligible to drive per our insurance.

Travel

Travel may be required to multiple Club facilities throughout Hillsborough, Pasco, Hernando and Pinellas Counties for training and professional development or other business purposes.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to: sit, stand, walk, kneel, stoop, and use a keyboard. The employee may be occasionally required to bend and lift and/or move up to 30lbs.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate - high. Flexibility to working schedules may be required due to changing needs.

Disclaimer

The information presented indicates the general nature and level of work expected of employees in the classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. Reasonable accommodation will be possible and based on an individual basis.

Equal Opportunity Employer

Qualified applicants receive consideration for employment without discrimination because of race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by law.