Executive Assistant to CEO

Job Description Job Description Company: Ora FacePass Location: Greensboro, North Carolina Reports To: Founder & CEO Employment Type: Full-Time Work Arrangement: Hybrid – On-Site & Remote About Ora FacePass Ora FacePass is a technology company developing next-generation smart access and security solutions. Our products combine biometric authentication, artificial intelligence, smart lock technology, video communication, and connected software to create a more intelligent and secure way for people to access homes, businesses, and properties. As Ora FacePass continues to grow, we are looking for a highly capable, technology-oriented Executive Assistant to the CEO – AI & Marketing Operations to work directly with our Founder & CEO. The person in this role will work closely with the CEO across executive administration, marketing, artificial intelligence, graphic design, business development, research, communications, travel, and special projects. We are looking for someone who is highly organized, technologically fluent, creative, resourceful, and capable of turning broad ideas and instructions into completed work. Position Overview The Executive Assistant will serve as an extension of the CEO and help increase the CEO's effectiveness across multiple areas of the company. The ideal candidate is comfortable moving between business, marketing, technology, creative work, and executive support. We are open to recent college graduates who demonstrate exceptional initiative, professionalism, creativity, technical ability, and willingness to learn. Key Responsibilities Executive Support & CEO Operations Manage and prioritize the CEO's calendar, appointments, meetings, travel, and commitments. Coordinate meetings with clients, business partners, investors, vendors, employees, and other stakeholders. Prepare agendas, presentations, briefing materials, meeting notes, and follow-up items. Track commitments, deadlines, projects, and action items on behalf of the CEO. Assist with email correspondence, business communications, documents, presentations, and follow-ups. Help organize the CEO's priorities and ensure important matters do not fall through the cracks. Coordinate business travel, hotels, transportation, itineraries, trade shows, conferences, and meetings. AI & AI-Powered Workflows Artificial intelligence will be an important part of this position. The successful candidate should already be comfortable using generative AI as a serious professional productivity tool. Responsibilities include: Use generative AI for research, writing, analysis, brainstorming, marketing, business planning, presentations, documentation, and productivity. Write sophisticated prompts and continuously improve AI-generated outputs. Build reusable prompts, templates, workflows, and systems for recurring business activities. Help the CEO identify tasks and business processes that can be automated or accelerated with AI. Assist with the implementation of AI-powered workflows throughout the company. Experiment with AI agents capable of completing multi-step business tasks. Maintain awareness of new developments in generative AI and AI automation. Experience with AI agents, agentic workflows, or AI automation is strongly preferred. Marketing & Graphic Design This position will have meaningful responsibility for creating professional marketing materials for Ora FacePass. Responsibilities include: Independently design and produce professional brochures, flyers, product sheets, sales collateral, advertisements, trade show materials, and other marketing assets. Create and modify graphics, illustrations, product layouts, and marketing assets using Adobe Illustrator . Prepare presentations and materials for customers, partners, distributors, investors, and trade shows. Assist with product launches and marketing campaigns. Create and edit website, email, social media, sales, and promotional content. Work with product images, specifications, diagrams, and technical information to create understandable customer-facing materials. Coordinate with outside printers, agencies, photographers, designers, and other vendors when necessary. Review materials for visual quality, grammar, accuracy, brand consistency, and professionalism. Research & Special Projects Research prospective customers and business partners before meetings. Turn broad instructions from the CEO into organized research, recommendations, presentations, or action plans. Assist with projects involving marketing, product development, operations, business development, sales, and partnerships. Take ownership of special projects and drive them toward completion. Identify potential problems, missing information, or next steps without waiting to be asked. Trade Shows, Client Meetings & Business Travel Travel responsibilities may include: Attend trade shows, conferences, industry events, and exhibitions Travel to client and prospective client meetings. Visit customer locations and job sites. Assist with product demonstrations and presentations. Prepare presentation materials, product samples, marketing collateral, and other materials before meetings and events. Take notes and document action items during meetings. Coordinate follow-up communication after meetings. Help coordinate travel schedules, transportation, hotels, reservations, equipment, and materials. Represent Ora FacePass professionally when interacting with customers, partners, vendors, and other industry professionals. Candidates must be comfortable with both domestic business travel and a work environment where schedules may occasionally change based on business needs. Required Qualifications Bachelor's degree in Business, Marketing, or a closely related field. Strong proficiency with generative AI and AI prompting . Proficiency with Adobe Illustrator . Ability to independently create professional brochures, marketing collateral, and business materials. Excellent written and verbal communication skills. Strong business writing and proofreading skills. Excellent organizational and time-management abilities. Strong research and analytical skills. Strong attention to detail. Ability to manage multiple assignments and changing priorities simultaneously. Strong computer and general technology skills. Ability to learn new software and technology quickly. Professional judgment and discretion when handling confidential information. Ability to work independently without constant supervision. Ability to work both remotely and from our Greensboro office. Ability and willingness to travel for trade shows, conferences, client meetings, job-site visits, and other business purposes. Preferred Qualifications Experience working with AI agents or agentic AI workflows . Experience with ChatGPT, Claude, Gemini, or similar advanced AI platforms. Experience using AI for marketing, research, business operations, or content development. Familiarity with AI automation or workflow tools. Adobe Photoshop experience. Previous internship or professional experience in marketing, business, executive support, or a technology company. Startup or entrepreneurial experience. Experience with product marketing or consumer technology. Interest in AI, IoT, smart-home technology, access control, security technology, or consumer electronics. Prior Executive Assistant experience is not required. Exceptional recent graduates who possess the required technical, creative, organizational, and communication skills are encouraged to apply. Who We Are Looking For The strongest candidate will be someone who: Takes ownership instead of waiting for step-by-step instructions. Can receive a high-level objective and determine how to accomplish it. Is highly organized while remaining adaptable. Learns new technology quickly. Uses AI naturally as part of their everyday workflow. Understands that good AI prompting requires judgment, iteration, and critical thinking. Can recognize the difference between mediocre AI-generated content and polished professional work. Has strong visual taste and attention to design. Can independently turn raw information into professional marketing collateral. Is naturally curious and comfortable researching unfamiliar subjects. Communicates professionally with executives, clients, vendors, and partners. Is comfortable interacting with customers in professional business environments. Can move comfortably between creative, administrative, technical, and business assignments. Notices problems before they become problems. Follows through on commitments and details. Is comfortable working directly with a founder in a fast-moving environment. Work Environment This is a hybrid position based in Greensboro, North Carolina , involving a combination of on-site and remote work. The position requires close collaboration with the Founder & CEO, and the successful candidate should be comfortable working from the Greensboro office when needed. Because this individual will directly support the CEO, flexibility is important. Certain client meetings, trade shows, conferences, job-site visits, product launches, and business trips may fall outside of a standard office schedule. Why Join Ora FacePass This position provides an unusual opportunity for an early-career professional to work directly in a fast- growing technology company. Rather than being limited to one department, you will gain direct exposure to: Artificial intelligence Smart-home and security technology Marketing and branding Product launches Sales and business development Client relationships Trade shows and conferences Operations Product development Corporate strategy You will have the opportunity to take meaningful ownership of projects, work directly with customers and business partners, travel with company leadership, and learn firsthand how a technology company is built and scaled. For an ambitious candidate interested in the intersection of business, marketing, design, technology, and artificial intelligence , this role offers significant hands-on experience and opportunity for professional growth. Company Description Ora FacePass is a technology company developing next-generation smart access and security solutions. Our products combine biometric authentication, artificial intelligence, smart lock technology, video communication, and connected software to create a more intelligent and secure way for people to access homes, businesses, and properties. Company Description Ora FacePass is a technology company developing next-generation smart access and security solutions. Our products combine biometric authentication, artificial intelligence, smart lock technology, video communication, and connected software to create a more intelligent and secure way for people to access homes, businesses, and properties. #J-18808-Ljbffr Ora FacePass LLC