Administrative Services Assistant (ASA 4)

Administrative Services Assistant (ASA 4)The Tennessee Department of Health is seeking an experienced Administrative Services Assistant (ASA 4) to support the Division of Family Health & Wellness. This role focuses on contract administration and competitive procurement processing. The selected candidate will ensure contracts, amendments, and procurements are prepared, processed, and tracked in compliance with state requirements. This position is funded through the Rural Health Transformation Grant (renewable through October 30, 2030).Key ResponsibilitiesContract AdministrationPrepare, process, and monitor division contracts and amendmentsConduct research and analysis to ensure correct contract formatting and complianceProcess budget revisions, funding updates, and Contract Processing Worksheet (CPW) revisionsProcurement ProcessingManage competitive procurements including:Request for Proposals (RFP)Request for Grant Proposals (RFGP)Request for Applications (RFA)Financial & Invoice SupportTrack and reconcile invoices for reimbursement within EdisonMaintain accurate financial and contract documentationAdministrative SupportProvide comprehensive administrative and program support to division leadership and staffSupport operational needs of the Family Health & Wellness DivisionMinimum QualificationsBachelor’s degree from an accredited college or universityMinimum two (2) years of professional administrative experienceRequired SkillsStrong analytical and problem-solving abilitiesExcellent attention to detail and organizational skillsAbility to manage multiple priorities simultaneouslyProficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)Work Environment & ScheduleHybrid role – Nashville, TNFirst day onsite required for laptop deployment and orientationQuarterly in-person attendance required for division meetingsTravel to central office is non-reimbursableSchedule: Monday–Friday | 8:00 AM – 4:30 PM CST