Construction Office Assistant

Job Description

Job Description

The Construction Office Assistant facilitates the efficient operation of the business by performing a variety of clerical and administrative tasks.

Job Responsibilities:

Process Incoming mail & other general office duties.

Perform data entry to Excel spreadsheet to track expenses by project.

Photocopying, scanning documents

Order office supplies as needed

Prepare deposit slips, take deposit to bank

Management of Subcontractor insurance Certificates of Liability, Workers' Compensation, Hold Harmless Agreements & W9's

Perform yearly Certificate of Liability and Workers' Compensation audits

Process QuickBooks transactions from Bank Accounts and Credit Card Account

Manage invoices received in USPS mail and e-mail. Prepare checks through QuickBooks and mail.

Prepare weekly payroll through Paychex Flex

Management of Fleet Vehicles to include yearly registration, Highway Use Tax, Overweight Permits

Interact with Business Accountant to prepare files for yearly tax returns

Perform other duties as requested

Qualifications:

One to three years of administrative support or office management experience

Strong customer service, interpersonal and communication skills

Proficiency with Microsoft Office Suite

General knowledge of QuickBooks